Main purpose of job

The British Embassy in Colombia is looking for an Intern to provide general support to the Corporate Services Team focusing on Human Resources. The successful candidate will be able to support as a key member of the team functioning hand-in-hand with the Local HR Team and the Regional HR Hub based in Washington D.C. Applicants must be students in their final semesters in the fields of Administration, Psychology, HHRR or similar. Excellent skills in oral and written both English – Spanish are required. Also desirable is knowledge in social security system, and health and safety at the workplace. 

Roles and responsibilities

• Provide support for administrative procedures regarding activities related to local and regional recruitment and on boarding/induction documents and processes for new staff, liaising closely with the regional HR Hub in Washington.
• Support with administrative records and tasks in protocol & Logistic matters.
• Provide assistance with the Social Security affiliations for the British Embassy Local Staff and resolve issues associated with health entities (EPS), pension funds, labour risk administrator (ARL) and benefits representatives /entity (CCF).
• Provide support for administrative procedures regarding activities related end of contracts and departure documents, liaising closely with the regional HR Hub in Washington.
• Organize events and meetings.
• Update databases, E-files, SharePoint, spreadsheets and personal records.
• Provide support in the implementation of Management System for Health and Safety at Work “SG-SST”.
• Coordinate on weekly basis the active pauses for all staff in liaison with ARL Representative.
• Coordinate mandatory ARL induction for new joiners along with ARL Representative.
• Conduct epidemiological sieges, for H&S at Work “SG-SST”, for biosecurity proposes.
• Administrative tasks, handling telephone calls, preparation of letters and certificates and other documents related to Human Resources or the work of the Corporate Services Team more generally.
• Provide support on diplomatic mail dispatch – DB.
• Demonstrate a willingness to help other parts of the Corporate Services Team as necessary.
  

• Must be currently enrolled in undergraduate studies, in a Colombian university in a relevant course.
• Must have the availability of at least 6 months before my graduation date (to complete my internship).
• Availability to start their internship on the proposed date: To be defined with candidate and confirmed by their university.
• Excellent knowledge in Microsoft Office Suite (Word, Excel, Power Point, Outlook, Internet).
• Excellent written and spoken English and Spanish (Good working Knowledge B1-C2 level – CEF).
• Excellent customer service.
• Capacity to work to tight deadlines.
• Excellent organizational skills.
• Excellent communication skills and working as part of a team.
• Must have the legal status to live and work in Colombia at the time of applying.