View Vacancy – Corporate Services Assistant | ISL25.322

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View Vacancy – Corporate Services Assistant tendersglobal.net ISL25.322

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

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job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

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Job Subcategory

Corporate Services Support

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Job description (Roles and Responsibilities)

The British Embassy in Reykjavik is part of a worldwide network, representing British political, economic, commercial and consular interests overseas. We are currently looking for a Corporate Services Assistant.

Main purpose of job:

As Corporate Services Assistant (CSA) the job holder will support the whole Embassy team to ensure the effective operation of the Embassy. The CSA is a vital part of our small but vibrant British Embassy team in Reykjavik. The role best suits someone comfortable getting stuck in to support the full spectrum of Embassy activity where no day will ever be the same. The job holder should also have strong attention to detail to ensure full implementation of FCDO corporate policies, including those relating to health and safety and value for money. The job holder should also be confident in prioritising at pace and juggling competing demands as required.

The role reports to the Corporate Services Manager and then to the Deputy Ambassador as required.

The Embassy takes learning and development extremely seriously and there will be a wide variety of opportunities for the job holder, both specifically related to the role and the much wider full FCDO L&D offer.

What will the jobholder be expected to achieve:

An example of percentage of key responsibilities and sample description listed below:

General Corporate Services (40%): Working closely with the CSM you will be responsible for assisting across the full range of activities needed to keep the Embassy up and running to deliver for the UK in Iceland. This will include processing payments, purchasing supplies for the Office and official Embassy events, supervising contractors and supporting the visits of regional technical staff. You will also support ad-hoc Embassy projects, campaigns and initiatives with the potential to get involved in delivering additional initiatives or supporting comms, events or policy delivery depending on your interests.
Estates (30%): You will ensure that the UK Estate in Reykjavik (Embassy, Residence and residential rented properties) are maintained to the right standards and compliant with FCDO Estates policy. This will involve coordinating with FCDO regional specialists, becoming an expert in FCDO Estates standards and sourcing and supervising contractors work as required, alongside landlord liaison as needed. You will also be the Fire Safety Manager (FSM) and ensure that all fire safety requirements are fully met.
Protocol (15%): You will be responsible for fulfilling all protocol requirements for the Embassy including managing requests from the UK Military, issuing Note Verbales as needed to support Embassy business and supporting arriving and departing diplomats. You will also be responsible for managing diplomatic mail and managing the clearance of any imports or diplomatic deliveries.
Driving (15%): You will act as the driver for the Ambassador and Embassy as required to support important meetings or high-level visits. You will coordinate any additional transport or logistical requirements for visits or in a crisis situation. You will be responsible for the official vehicle, ensuring it is maintained appropriately and FCDO transport policies followed.

As a small flexible team like all Embassy staff the job holder will be expected to flex their role and responsibilities to adapt to changing requirements over time.

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Essential qualifications, skills and experience

Essential on arrival:

Previous experience in customer service roles, administrative, office assistant roles or similar job duties;
Good communication skills and confidence;
Attention to detail;
Excellent organisational skills and time management;
Ability to work independently as well as a member of a team;
Comfortable with adapting to changing priorities;
Resilient to deal with multi-tasking;
Excellent IT competency (Microsoft Teams, Outlook, Word, Excel) and numerical skills;
fluency in English and Icelandic written and spoken (minimum of C1 CEFR framework level language*);
Ability to liaise confidently with internal teams, external vendors and contractors.

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Desirable qualifications, skills and experience

Desirable skills:

Experience working for an Embassy or international organisation;
Experience managing properties;
Experience with financial processing.

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Required behaviours

Changing and Improving, Communicating and Influencing, Making Effective Decisions, Managing a Quality Service

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Application deadline

19 October 2025

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Grade

Administrative Officer (AO)

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Type of position

Full-time, Permanent

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Working hours per week

37 hours/week

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Region

Europe, Eastern Europe & Central Asia

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Country/Territory

Iceland

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Location (City)

Reykjavik

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Type of Post

British Embassy

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Number of vacancies

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Salary Currency

ISK

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Salary

906815 ISK, gross, gross salaries with employer´s fees contribution included.

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Type of Salary

monthly

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Start Date

1 December 2025

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Other benefits and conditions of employment

No deductions are made from employees’ salaries, which include elements in respect of all required employer and employee contributions. Payment of all taxes and deductions are each employee’s responsibility.

The British Embassy offers a change-oriented, diverse and international environment with a strong focus on learning and development. Annual leave entitlement is 24 days rising to 30 days depending on length of service. The Embassy also observes an additional 14 local and UK public holidays.

The successful candidate will be subject to professional background check and security clearance.

All applicants should have the right to live and work in Iceland. The successful candidate must have pre-existing work authorization for Iceland in order to apply. The British Embassy does not sponsor for work permits.

Staff recruited locally by the British Embassy in Iceland are subject to Terms and Conditions of Service according to local Icelandic employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Iceland and be prepared to ensure that right remains throughout the scope of the contract. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

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Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Also, be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Kindly be advised that the FCDO will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

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Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (ngotenders.net) you saw this job posting.

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