View Vacancy – Corporate Services Assistant (LAT24.263)

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View Vacancy – Corporate Services Assistant (LAT24.263)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

Corporate Services Support

Job Description (Roles and Responsibilities)

British Embassy Riga is part of a world-wide network of 230 Diplomatic Posts, representing British political, economic, and consular interests overseas.

We are looking for a Corporate Services Assistant to support our local Corporate Services on accurate and timely implementation of financial, procurement and protocol tasks, management of office supply inventory.

Your main responsibilities as a CS Assistant are to timely and accurately:

Carry out financial payments (electronic, credit-card), and proper reporting.
Carry out procurement tasks, incl. requisitioner, receiver, and supplier maintenance.
Manage the office supply inventory, incl. monitoring and ordering of supplies to ensure constant provision of stationery and office supplies, representational material and business cards.
Manage protocol matters for UKB colleagues, incl. Diplomatic ID cards; border crossing letters for leaving UKB staff and for UKB’s non-accredited family visitors (especially children or vulnerable people); customs clearance letters for diplomatic shipments; requesting visa /residency permits / personal codes for for UKB staff and families; quarterly VAT Tax returns for Embassy and UKB staff (e.g. fuel, vehicle purchases).
Upon staff arrivals/departures, updating Staff Lists (incl. Organogram, contact lists, Birthday list, Crisis Whats Up group, etc.).
Assist with monitoring and following-up on requests to Corporate Services inbox.
Assist with record keeping and preparation of reports, invoices, and claims, uploading files to systems, etc.
Ad hoc projects and providing one-off support as the need arises.
Back-up cover for HR & FINANCE Manager.

Essential qualifications, skills and experience

Essential on arrival:

Excellent computer skills (MS Office, e-mail, browser);
Excellent self-organization skills; attention to detail, accuracy and carrying out tasks on time.
Fluency in English at, at least, B2 level according to CEFR Framework *

Desirable qualifications, skills and experience

Desirable:

Previous work in office environment;
Previous work with finance documents and record keeping.
Latvian – desirable, priority will be given to candidates with good working knowledge (B2 Upper intermediate) of Latvian.

Required behaviours

Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

23 July 2024

Grade

Administrative Assistant (AA)

Type of Position

Permanent, Part-Time

Working hours per week

20 hours per week (gross)

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Latvia

Location (City)

Riga

Type of Post

British Embassy

Number of vacancies

Salary Currency

EUR

Salary

€ 870.59 (gross) monthly

Start Date

1 September 2024

Other benefits and conditions of employment

This is a part-time, permanent position. Working time is 20 hours per week (gross). This is a part time role (0.5 of full-time equivalent). Majority of the work is done in the office; part of the job is suitable for flexible working within the limits of Embassy opening hours and when business needs allow.

Embassy provides all its employees the following benefits:

Two additional annual leave days on top of those mandated by law.
A combination of Latvian and UK public holidays – 14 working days-off per year.
Comprehensive Health Insurance that among others also includes dental care and sports.

The Embassy offers: job-specific training; job-shadowing/learning from more experienced colleagues in the network; five development days per year; a wealth of learning & development opportunities provided by the Foreign, Commonwealth and Development Office.

We have an active L&D Committee which promotes different ways of learning, as well as offering Diplomatic Academy sessions and bringing in formal courses. Induction, on-the-job training will be provided to the successful candidate upon the start. The jobholder will have access to the wealth of learning opportunities provided by the British Civil Service.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

The successful candidate will be subject to professional background and security clearance.

Staff recruited locally by the British Embassy in Riga are subject to terms and conditions of service that are in line with the employment laws in Latvia.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Latvia and be prepared to ensure that right remains throughout the scope of the contract.

Additional information

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Riga

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

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View Vacancy – Corporate Services Assistant (LAT24.263)

View Vacancy – Corporate Services Assistant (LAT24.263)

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