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View Vacancy – Corporate Services Assistant – ROU23.655

British Embassy

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View Vacancy – Corporate Services Assistant – ROU23.655


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Finance

The British Embassy in Bucharest is part of the United Kingdom’s world-wide diplomatic network, and represents British political, economic and consular interests in Romania. The Embassy is now looking for a Corporate Services Assistant. 

The Corporate Services Assistant  will be reporting to the Corporate Services Officer and providing support to the Corporate Services Manager in the provision of an efficient, effective and standardised delivery of Corporate Services functions, thereby supporting the British Embassy’s Country Plan in its role of promoting British Government policies and values in Bucharest. This is an exciting and dynamic role where the Corporate Services Assistant will provide a full range of financial, procurement, HR and Payroll support.

Roles and responsibilities

FINANCE AND PROCUREMENT (60%)

  • Invoice batch processing.
  • Oracle requisitions and requests for supplier set up and maintenance, DS creation/maintenance.
  • General Oracle housekeeping that contributes to high financial performance indicators. 
  • Support to Corporate Services Officer on VAT (TVA) returns and liaison with suppliers.
  • Purchasing with Corporate Procurement Credit Card.
  • Preparation of elements of cash accounts.
  • Initial point on contact on procurement matters, providing basic advice and assistance.
  • Maintenance of Staff record files in accordance with Data Protection for use in salary preparation and for local law compliance.
  • Deputising for absences of the Corporate Services Finance Officer, including cashier duties.
  • Mobile phone records and administration of billing.
  • Receipt, storage and control of stationary.
  • Support to Corporate Services Officer on various finance aspects on request.

 PAYROLL AND HUMAN RESOURCES MANAGEMENT (40%)

  • Support to Corporate Services Officer on monthly salary preparation and HR & payroll activities on request.
  • Administration of local staff labour medicine and liaison with the medical services supplier.
  • Producing and issuing Identity Badges.
  • Quarterly update of Embassy staff list and regular update of the extension list and the Whatsapp Crisis Group.
  • Liaison with HR & payroll provider on various issues following Head of Corporate Services/Corporate Services Officer instructions.
  • Liaison point for security guards regarding handling difficult Switchboard calls.
  • Support to Corporate Services Officer on various payroll and HR aspects on request

     

     

     

    • Full professional proficiency in Romanian and English (written and spoken, minimum of C1 level according to CEFR*);
    • At least 2 years’ experience in financial management; 
    • Excellent customer service skills; 
    • Experience in managing teams; 
    • Resilient, able to deal with pressure and work flexibility to deal with competing demands;
    • General knowledge of Romanian HR policies of at least 2 years;
    • Organised and ‘can do’ attitude. 
    • Proficient in MS Office suite 

    Experience working with Oracle systems. 

    Managing a Quality Service, Delivering at Pace, Working Together, Developing Self and Others

    18 January 2024

    Administrative Assistant (AA)

    Full-time, Fixed term, with possibility of renewal

    35

    Europe, Eastern Europe & Central Asia

    Romania

    Bucharest

    British Embassy

    1

    RON

    5,136 (Salary is non-negotiable)

    15 February 2024

    This is a fixed-term 2-year contract with the possibility of a permanent contract subject to performance and funding.

    This role is a full-time job for net 35 hours per week. Working hours are flexible and staff are entitled to time-off-in-lieu for agreed extra hours worked.

    Monthly salary is 5,136 RON gross (salary is not negotiable). Whilst the Emergency Ordinance 79/2017 is in place the job holder will receive a gross monthly compensation bonus of 1,027 RON. In addition, staff are entitled to a 13th month salary pro rata and may receive a performance related bonus at year end. Staff also receive meal vouchers and a monthly subscription to a medical centre. 

    The successful candidate will be subject to confirmation of a background check and security clearance, and satisfactory completion of a probationary period of 30 working days.

    The annual leave entitlement is 25 days per year pro rata and the Embassy also enjoys a maximum of 14 Romanian / UK public holidays per year.

    Our Learning & Development environment: 

    The British Government in Bucharest has a strong ethos of Learning & Development. In addition, there will be many opportunities for personal developmental opportunities. An individual personal development plan will be agreed with the successful candidate, which may include training outside Romania. 

    The successful applicant will be encouraged to be actively involved in the corporate life of the Embassy, contributing to the wider objectives of the British Government’s in Bucharest and supporting a positive working environment.

    Visa/work permit requirements: All applicants should have a pre-existing legal status to live and work in Romania. Candidates must currently hold the independent right to live and work in Romania and be prepared to ensure that right remains throughout the scope of the contract. The British Embassy does not facilitate/sponsor visa applications and work permits. Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

    Staff recruited locally by the British Embassy are subject to terms and conditions service according to Romanian employment law.

    Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. The deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

    FCDO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCDO will also not meet the costs connected with relocation if offered a position.

    *Please note: for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skills are going to be assessed.

    Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

    Bucharest

    To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

    To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

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