Financial Management 30%

• Responsible for compliance with financial procedures including Distribution Sets, Invoices, Debit and Credit memos, Miscellaneous Receipts and Network Post Accounts, including correctly accounting for spend and reducing the risk for fraud.
• Receive, review and submit invoices to GTPC for processing; investigate problem invoices and resolve within deadlines provided.
• Monitor and where required highlight or escalate key performance indicators.
• Act as local contact for invoices and local payments.
• Monitor cash and bank account and liaise with the GTPC on unreconciled items.
• Responsible for cash box, including maintenance of balance, administration and monthly count.
• Prepare recharges, manual invoice requests, cash-in transit forms and cheques at Post.
• Identify and report potential efficiencies.
• Respond to queries from Senior Management, GTPC and Finance Hub on transactions.
• Manage relationship with local bank, including preparation of cash funding profiles.
• Responsible for One HMG financial matters, including payments, PAG forms, invoices and spend summaries.

 Procurement  30%

• Acts as lead Post requisitoner and receiver for purchasing and supplier maintenance processes.
• Assist with compliance e.g. setting up new suppliers and reviewing existing supplier lists.
• Manage the local contracts database, flagging contract expiration dates and aggregate spend with suppliers.
• Act as global procurement card (credit card) holder for the Corporate Services team.

 Payroll 30%

• Calculate and process monthly salaries of CBS, including all relevant monthly/yearly statements/
• Prepare statutory returns to local authorities, including social protection allowances, VAT returns, recoveries etc.
• Ensure compliant Corporate Services finance record retention at Post.
• Administration of CBS Medical Insurance.

Team Activities 10%

• Manage and update content on Corporate Services systems.
• Support other colleagues within Corporate Services as and when necessary.
• Participate in Post crisis activity.
• Work with teams and leadership to feed into Hub co-ordination work.