Main purpose of job:

The British Consulate-General has an opportunity for a motivated individual to join a small team as Corporate Services Officer to the Corporate Services Manager. This job will involve a wide variety of administrative, I.T., project management and delivery activities. The successful candidate will be required to work at least three days a week in the office.

The British Consulate-General represents the UK diplomatically in Texas, Arkansas, Louisiana, Oklahoma and New Mexico. The Consulate-General is responsible for developing trade and investment relations between these states and the UK, public diplomacy and Consular services for British nationals.  

Roles and responsibilities:

Strategic planning and event management 

• Assist the Executive Assistant to the Consul-General and teams across the Consulate to plan and execute occasional VIP visits, including by the Ambassador and UK Ministers and senior officials, events at the Consul-General’s Residence and occasional external events. There will be some evening / weekend events required.

I.T.  and support

• Act as key point of contact with US Network IT team based in the Embassy in Washington and the UK-based IT Help Desk.  Liaise with them and external suppliers to ensure Consulate IT systems function effectively.  Maintain essential compliance documentation including annual security certificates and inventories. Help users with application issues. Conduct basic maintenance and support for AV, standalone and laptop computers which are not connected to the Consulate’s secure system.

Corporate Services Support

• Requisition and receive goods/services, using the Consulate’s procurement and payment system (HERA). Maintain supplier accounts. Full training on the internal system will be provided.

This is a diverse and varied role, and the successful applicant should expect to be able to flex to changing priorities and issues and take on ad-hoc work as required. All training for any tasks will be provided. 

• Demonstrated experience in a similar administrative/management role.
• Proficiency in using internet applications and Microsoft Office suite is required; experience of IT administration would be a distinct advantage.
• Excellent communication skills, both written and oral, including the ability to communicate at all levels and manage stakeholders.
• Expert in prioritization, organisation, multitasking and time management.
• Valid driver’s license and ability to drive to events and run errands pertaining to events.
• Strong team player with the ability to work with others and integrate fully into a wider network team.
• Project/procurement management skills.
• Legal status to live and work in the US in your own right, from time of application.

Please note: Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents, A and NATO visa holders with EAD cards, and L2 visa holders with an up-to-date I-94 form. 

You may refer to our website for additional information:  https://www.gov.uk/guidance/living-in-the-usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.