Finance and Accounting (40%)

• Raise Purchase Orders and handling the relevant documentation;
• Prepare Debit Memo forms for funds debited from Embassy bank accounts;
• Complete miscellaneous payment forms for any adjustments or miscellaneous transactions related to accounts receivable;
• Maintain accurate accounting records and documentation for all debit memo and AR transactions;
• Support Line Manager with the monthly variance analysis;
• Verify invoice accuracy, match them with relevant documents, and process payments in a timely manner;
• Maintain organized records of invoices, ensuring proper documentation and adherence to financial controls are in place;
• Liaise with HQ Management Accounts and Corporate Services Finance teams at posts to open/close purchase orders and track payments, as and when needed;
• Facilitate cash payments from the cash box to the imprest holders;
• Ensure proper documentation and record-keeping of cash transactions;
• Reconcile cash balances regularly and report any discrepancies.

Procurement (20%)

• Take part in all procurement processes of the post and support the Line Manager by providing the necessary guidance;
• Be the main point of contact for all staff regarding updates on Purchase to Pay processes, new forms and new charging instructions.

Other Administrative Tasks (30%):

• Collaborate with colleagues, management, and external partners to provide financial support and guidance;
• Updating the GEG;
• One HMCG Platform Uplift forms tracking and processing;
• Line Management of the Receptionist, Corporate Services Assistant and the On Call Receptionist;
• Provide guidance and advice to HERA and Oracle Based system users across a large and busy Network at post;
• Professional liaison with all stakeholders related to own area, such as banks, GSM operators, mobile handset providers, private health insurance companies, hospitals, schools and hotels, etc;
• Post Language Officer duty – liaison with language schools and coordination of course provision for staff;
• Absence cover for the AA grade receptionist as necessary.

Translation (10%):

• Interpretation at internal/external meetings into English or Turkish;
• Draft internal communications; briefing notes, background documents, minutes, agenda, etc.