Main purpose of job:

The Department for Business and Trade (DBT) is responsible for promoting UK trade and investment with the rest of the world. We are the department for economic growth. We support businesses to invest, grow and export, creating jobs and opportunities across the UK. 

The overseas network is a vital asset in delivering the UK’s trade and investment ambitions. Embedded within British embassies and high commissions, our trade teams—led by HM Trade Commissioners—work in close coordination with diplomatic staff to promote UK exports, attract investment, and improve market access. Through commercial diplomacy, they build strategic relationships, provide expert market insight, and support UK businesses to navigate local conditions and seize opportunities. This integrated approach ensures our efforts align with broader UK priorities, including sectoral growth, supply chain resilience, and clean energy transition.

Information About the Role:

We are seeking a proactive, organised and professional Operations Intern to provide key administrative and coordination support to the Chief of Staff and the Chief Operating Officer (COO). This person will also manage diary and logistics for the HM Trade Commissioner (HMTC) and Deputy Trade Commissioner (DTC), ensuring efficient planning and smooth delivery of their engagements across the region.

This role offers a unique opportunity to work at the centre of LATAC’s leadership and operational structure, supporting senior officers, regional coordination, and core administrative processes.

The role reports to the Chief of Staff, with additional tasking from the COO and Head of People.

Roles and responsibilities: 

Diary & Logistics Management

• Coordinate complex diary requests, ensuring alignment with regional priorities.
• Support on logistics for visits, calls, internal engagements, and cross‑post activities.
• Assist with preparation for residence‑related events when engagements involve HMTC.

Executive Office Support 

• Maintain diaries, schedule meetings, and support inbox coordination.
• Prepare agendas, documentation, and follow‑up actions for internal meetings.
• Support governance structures such as the LATAC Leadership Board.
• Maintain filing systems, trackers, and shared operational resources.
• Assist with senior management visit programmes.
• Prepare or update briefing packs, contact lists, and event sheets.
• Maintain document trackers and visit related databases.

Internal Communications

• Support internal communications processes across the LATAC network.
• Assist with newsletters, regional updates, and announcement drafting.
• Coordinate contributions from posts and maintain communications content libraries.

People Administrative Support

• Maintain and update HR administrative records and staff lists.
• Support onboarding and offboarding processes.
• Assist with People related communications and updates.
• Prepare materials for L&D, capability building, and wellbeing initiatives.

General Operations Support

• Assist with presentations, correspondence, and briefing materials.
• Support procurement processes such as collecting quotes and preparing forms.
• Provide logistical support for regional workshops, internal events, and initiatives.
• Undertake ad hoc administrative tasks assigned by the Chief of Staff and COO.

Essential on arrival: 

• Currently enrolled in Business Administration, International Relations, Public Administration, Economics, or a related field.
• Fluent written and spoken English and Portuguese.
• Strong organisational and planning skills; able to manage multiple priorities.
• Professionalism, discretion, and reliability in handling sensitive information.
• Strong interpersonal and customer‑service skills.
• High proficiency with Microsoft Office and Microsoft 365 tools (Outlook, Teams, Excel, Word, PowerPoint).

Language requirements: 

Language:  English and Portuguese (Brazil)

Level of language required:  Fluent written and spoken (CEFR C1 essential; C2 in at least one language preferable)