Financial Management (40%):

• Lead on local financial and procurement operations, including the implementation of global policy and guidance. Day-to-day budget management, monitoring of cash and bank accounts.

• Work independently to build strong, collaborative relationships with Finance, Procurement and HR Hubs, British High Commission leadership team and global transaction processing teams, as well as external partners, such as local banks and legal advisors.

• Provide policy and financial advice to all staff. Advise on business cases for financial and staff resource cases to FCDO teams in London and support local projects requiring finance decision making and process improvement within Corporate Services team.

• Carry out detailed research and attend training programmes as required. Oversee implementation and conduct internal inspections.

• Co-ordinate post return on audit requests including annual audit return, monitoring compliance throughout the year.

• Responsible for cross-UK Government financial matters spend summaries. 

• Calculate and process monthly salaries of staff, including all relevant monthly/yearly statements; prepare statutory returns to local authorities.

Operational Human Resources: (35%)

• Work with recruitment managers on the recruitment processes, working closely with FCDO’s HR Hub in Lisbon, overseeing specifications, criteria and approvals and running local adverts. 

• Maintain welcome and departure packs accurate and up-to-date. Seek and collate regular feedback from customers.

• Build strong relationships with external contacts to ensure an up to date understanding of local requirements.

• Act as the point of contact between newcomers, Line Managers, HR Hub, security officers and post leadership to ensure all information required is released and gathered, managing information effectively and following local legislation.

• Work closely with finance teams in London and British High Commission senior leadership on country based staff pay and any restructure required.

People (10%)

• Line management duties  

• Deputising for CSM in their absence (estimated eight weeks per year), providing leadership of Corporate Services Team and continuity in service standards across all Corporate Services functions.

• Own relationships with post suppliers to ensure high standards of delivery and value for money.

• Advise on corporate requirements for Line Managers and good practices for all staff, releasing timely and relevant information for all internal staff and promoting a healthy work environment.

• Understand legal and non-legal compliance requirements and communicate with staff to ensure they are aware of role/s in compliance. Carry out review of processes and adapt plan based on feedback. Maintain records and produce training materials, sharing best practice. Provide Head of Corporate Services and Senior Management with a sufficient level of compliance assurance.

• Work with stakeholders and services leads in designing and implementing, in consultation with the Head of Corporate Services, a service delivery improvement plan. Communicate plan with stakeholders, monitor performance and adjust as required.

Learning and Development (L&D) 10%

• Support the delivery of the learning and development agenda at post, working with Deputy High Commissioner (DHC) and Learning & Development (L&D) Champion to advise best practice processes and tools.

• Monitor compliance with mandatory training for staff, providing instructions and communication as required.

• Oversee effective management of L&D budget, ensuring value for money in utilisation of the budget.

Resilience 5%

• Respond to operational crisis, providing support and flexing team prioritisation as required

Resources managed (staff and expenditure):

• Line management of 3 staff members
• Management of local budget approximately €800k to €1000k