View Vacancy – Deputy Estates Manager EO (08/24 DAR)

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View Vacancy – Deputy Estates Manager EO (08/24 DAR)


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Estates

Main purpose of job:

To manage a portfolio of around 25 residential houses for UK diplomatic staff in Tanzania and the Official residence of the British High Commission. Ensure all UK staff are housed in safe, secure accommodation in line with UK Government policy. Lead on relationships with property owners and manage lease agreements. Oversight of the British High Commission estates and technical works teams. Deputy Estate Manager works as in charge of overseeing the work of Estates department employees, manage a team of individuals around 15 employees and be responsible for planning, organizing, and monitoring of the Estates department’s activities.

He or She be responsible to ensure that Estate Team is operating effectively and efficiently while ensuring that the team is performing their jobs well. This can include everything from making sure that UK staff are housed in safe, secure accommodation in line with UK Government policy, Estates projects are completed on scope, Cost, time, and Quality, providing guidance and feedback to employees under estates as they work or complete their daily or routine tasks. This role will deputise for the Estate Manager at the estate including supporting the overall day-to-day running of the estate. You will act as a regular Duty Manager including being the main point of contact for staff and service providers.

Roles and responsibilities

1. Enforcing Health and Safety standards and requirement in the workplace, such as ensuring Estates, Estates Team and Contractors/Service providers works adhere to compliance.

2. Managing employee performance, which includes conducting annual performance evaluations, offering feedback on performance as necessary, modelling work ethic and resolve conflicts between team members.

3. Reviewing budgets, financial statements, and reports to identify areas for improvement or possible risks.

4. Reviewing materials and works requests and make necessary recommendations.

5. Reviewing employee records for accuracy, such as work inspection reports, Property Compliance  Assessment records or Expenses reports.

6. Managing the hiring process of the team members in collaboration with Human Resources Officer including interviewing candidates.

7. Managing operations of the store by overseeing inventory levels of merchandise, highlighting possible areas of improvement and risks including mitigation.

8. Ensuring proper upkeep of the Mission estates including but not limited to Utility, general maintenance, material procurement, vehicles and safety working in collaboration with the Security & Transport team.

9. Managing the annual maintenance and preventive plan in place and coordinate with the Technical Works team to ensure required measures are taken for the upkeep of estates.

10. Engaging and Collaborating with the Technical Works Supervisor (TWS) and the Regional Technical Lead (RTL) in the safe upkeep of the Estates.

11. Participate in wider activities ensuring mission objectives/goals are achieved and perform any other duty assigned by the supervisor or Corporate Service Manager (CSM).

1. Facilities/Property Management Experience.

 2. Experience in Managing people and projects.

 3. Understanding of Health and Safety as applied in the workplace.

 4. Self motivated and starter.

 5. Valid driving license.

 1. Financial/Commercial awareness.

 2. Keen interest to improve oneself and others.

 3. Ability to prioritize.

Seeing the Big Picture, Changing and Improving, Making Effective Decisions, Working Together, Developing Self and Others

3 April 2024

Executive Officer (EO)

Permanent

Africa

United Republic of Tanzania

Dar Es Salaam

British High Commission

TZS 3,666,247

3 June 2024

Learning and development opportunities:

1. FCDO mandatory training.

2. Health and Safety trainings.

3. Facilities management trainings.

4. Other essential training in agreement with the line manager.

Working patterns:

Standard office working patterns: 
Monday – Thursday 07:30 – 15:30; Fridays 07:30 – 13:00

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
  • Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

British High Commission

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

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