tendersglobal.net
View Vacancy – Diary Secretary to HMA
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Foreign, Commonwealth and Development Office (Policy & Political roles)
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Private Office
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Main purpose of job:
The British Embassy is looking for a Diary Secretary/Scheduler to provide support to the Ambassador. This is a busy and interesting role at the heart of the Embassy, and offers exposure to some of the most important and high profile issues in the US/UK relationship. You will work closely with colleagues across the Embassy, the Ambassador’s Residence, the wider US network and departments in London. Working directly to the Ambassador’s Chief of Staff, the job holder will be a crucial member of a friendly and approachable team.
This is a full time job, and typically 9-5, but as we are largely subject to the Ambassador’s diary the job holder will need to be flexible should support be required outside of these hours.
Roles and responsibilities
- Scheduling meetings and maintaining the Ambassador’s diary in line with wider Embassy priorities.
- Receiving and filtering all invitations to the Ambassador and bids (internal and external) for use of the Ambassador’s Residence.
- Commissioning and collating briefs for the Ambassador’s meetings and preparing the daily briefing folder.
- Ensuring clearances/logistic arrangements for the Ambassador’s DC based meeting.
- Arranging programme and travel arrangements for the Ambassador’s visits to the UK.
- Providing support to the Ambassador’s Chief of Staff and wider Private Office team as required.
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Language: English
Level of language required: Native Speaker
Essential on Arrival:
- 2-3 years previous experience of scheduling/diary management required.
- Excellent administrative skills, including touch and/or speed typing and proficiency with the Microsoft Office Suite.
- Excellent organisational skills and a keen eye for detail.
- Strong team player who can multitask and work flexibly based on the changing needs of the team and business.
- Must hold one of the following passports: UK, US, Canada, Australia, New Zealand.
- Discretion and confidentiality
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Desirable Skills/Experience
- Experience providing administrative support to multiple principals is desirable.
- Events management experience.
- Familiarity with UK Government structure and wider context.
- Experience working for an international, government, non-profit, and/or similar organisation.
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Collaborating and Partnering, Delivering at Pace, Managing a Quality Service, Seeing the Big Picture
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19 August 2025
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Executive Officer (EO)
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Full-time, Permanent
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40
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Americas, Caribbean & Overseas Territories
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United States
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Washington
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British Embassy
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1
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USD
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$66,497 plus 15% Private Office Allowance
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yearly
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1 September 2025
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US State Department requirements, the UK Government in the US has restrictions on the type of visas our non-diplomatic staff may hold. If you are not a US Citizen or a US Permanent Resident, or the dependent of a diplomat (with an EAD card), you may not be eligible for employment with the UK government. We cannot accept student Visas (J1, F or M) nor other forms of work Visas (I, H, P). If you hold a work visa it is best to check on your eligibility to work for a foreign government before applying for a position.
You may refer to our website for additional information: https://www.gov.uk/guidance/living-in-the-usa.
All selected candidates are subject to background checks and will require a security clearance prior to starting work.
The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.
Please note that the tax arrangements imposed by the US on staff working for foreign governments, as well as those imposed by the UK Treasury on British and dual nationals working for the UK Government overseas, are atypical. The UK Government cannot withhold taxes (including FICA) on behalf of a US taxpayer. Instead, a US taxpayer is required to file taxes as if they are self-employed, and a FICA allowance is granted for those required to pay the employer contribution. Certain categories of staff (for example dual UK-US nationals and some visa holders) who work at Consulates General are not subject to US taxes. For those not subject to US taxes the UK Government reduces gross pay to a level broadly equivalent to taxed net pay. There are also social security implications for dual UK-US nationals. Please keep all this in mind when looking at the salary and the benefits package. If you are offered a job with the UK’s US Network, you will be given further tax and social security information relevant to your personal circumstances and place of work; you are advised to consider this information and its impact on your circumstances carefully – potentially with the advice of a tax professional – before accepting a job.
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Working patterns
This role is in-person and requires a standard Monday – Friday working pattern of 40 hours per week. Part-time working patterns cannot be accommodated in this role.
You may be required to work the occasional evening or early morning.
The deadline for applications is 23:55 EDT on 19 August 2025.
All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive; we cannot guarantee consideration of your application if the submission instructions are not properly followed.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
Internal candidates must inform their supervisor before they apply to a different position.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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