General Driving Responsibilities

• Always ensure the safety of passengers and vehicles.
• Provide safe and punctual driving services to staff and official visitors to appointments, functions, and airports during office hours, and after hours as necessary, following any pre-arranged programmes/itineraries as required.
• Regularly check the driver schedule, on the transport booking systems or as instructed by the Line Manager.

Vehicle Maintenance

• Ensure sound running of all official vehicles, report and arrange minor repairs where necessary.
• Daily check of oil, water, brake fluid, battery, and tyres of all official vehicles. Ensure vehicles are kept in a clean condition, both inside and out. Maintain daily logs to confirm checks have been carried out.
• Ensure vehicles always have adequate fuel levels and are filled up with petrol every Monday/ day to be determined. Indicate when refuelling has taken place in vehicle log.
• Ensure vehicles are serviced on time and schedule vehicle servicing time with Line Manager. Maintain hard and soft copy log of this.
• Maintain essential equipment in the vehicle e.g., first aid kits and mileage logs.

Deliveries

• Check mail daily at Botswana Post, Main Mall (Private Bag Parcel Office).
• Deliver correspondence, collect documents etc to and from Government authorities/Organisations/other stakeholders as and when required.
• Deliver drinking water once a week or when needed to the Office, and the Official Residence.

Other

• Obtain quotes for small items of equipment and supplies as directed.
• Responsible for monthly recurring supplier card payments or other one-off payments when needed. Ensure all GPC spend is reconciled in a timely manner and within FCDO time limits.
• Responsible for Weekly Generator checks and Diesel top-up for all properties and office and maintain service logs.
• Supervision of maintenance contractors in the office and residences when required.