tendersglobal.net
View Vacancy – Driver / Administrative Assistant (DEU25.284)
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Other British Government Departments (Partners across Government, including UK Visas)
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MOD (Ministry of Defence)
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Who are we?
The British Embassy in Berlin is part of a world-wide network, representing British political, economic and consular interests overseas. The Embassy is now looking for a Driver / Administrative Assistant, based in Berlin.
We aim to be a diverse and inclusive employer, welcoming to people of all backgrounds. The senior leadership is committed to ensuring that we are a supportive and fair place to work.
Main purpose of job:
Our new Driver/Administrative Assistant will provide transport and administrative support to the Defence Section (DS) of the British Embassy in Berlin to enable the section’s objectives. This includes, but is not limited to: driving, vehicle maintenance, processing diplomatic clearances for aircraft, ships, and personnel, general administration, assisting on the management of data and information, support to and organisation of visits and events.
Roles and responsibilities / what will the jobholder be expected to achieve?
- Driving duties in support of DS activities and care of DS vehicles;
- General administrative duties to ensure that the Defence Section is supported to deliver as effectively as possible, including the provision of business planning and support to the wider section when required for specified projects;
- Timely and efficient management and processing of Diplomatic Clearance bids for visiting ships, aircraft and personnel;
- Provide flexible support and contribution to the planning and logistics of conferences, ceremonies, receptions, events and other activities;
- Participate in wider Embassy initiatives as required, including engaging in a corporate role.
Don’t miss out on this fantastic opportunity!
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Our ideal candidate shows:
- fluency in English (both written and spoken, minimum of B2 level for CEFR*) and good command of German, especially reading skills (at least B1 level for CEFR*);
- A minimum of 3 years of professional driving experience;
- Ability to work flexible hours, including occasional early mornings, late evenings and weekend;
- Proven organisational and time management skills;
- Strong communication and interpersonal skills to interact with colleagues, clients, and other stakeholders with clarity and professionalism;
- The ability to work with diverse groups of employees, fostering collaboration and teamwork within the office, as well as promoting a harmonious work environment;
- Proficient in MS Office 365 packages, especially Excel, PowerPoint, Word and Outlook, as well as have the ability to adapt to new technologies to streamline office operations;
- Ability to embrace change and can quickly adjust to evolving business needs;
- Ability to always keep confidentiality;
- Impeccable driving record with a clean driving licence;
- Ability to travel throughout Germany when required.
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Nice to have:
- Previous experience in administrative roles at (least 2 years)
- Previous experience working within UK/other government department;
- Professional and VIP driving experience;
- Experience in managing data.
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Communicating and Influencing, Making Effective Decisions, Managing a Quality Service, Working Together
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3 September 2025
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S1
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Full-time
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40 hours
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Europe, Eastern Europe & Central Asia
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Germany
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Berlin
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British Embassy
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1
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EUR
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€39,960.00 rising to a maximum of approx. € 44,887.00. -gross per annum after a qualifying period in addition to performance related pay (salary is not negotiable).
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yearly
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1 November 2025
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This is a full time (40 hours a week), fixed-term 2 year contract with the possibility of a permanent contract subject to performance and funding. Salary €39,960.- rising to a maximum of approx. € 44,887.00.- gross per annum after a qualifying period in addition to performance related pay (salary is not negotiable). Candidates must have pre-existing work authorisation in Germany in order to apply.
Staff recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local German employment law.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Working hours will be governed by German law with normal working hours will normally remain between 07.30 and 19.00 from Monday to Friday. However, operational demands may determine that this may change, including weekends, and during busy periods they may occasionally be asked to start early or finish late. The role will principally be based in the British Embassy, Berlin.
Equal employment
We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. The Germany Network wants to maximise the potential of everyone who chooses to work for us, regardless of their background.
Learning & Development
The British Embassy and the UK Ministry of Defence has a strong ethos of Learning & Development, including dedicated Learning & Development days. In addition, there will be many opportunities to attend professional courses, such as driving courses if necessary. This is in addition to the induction programme offered to all staff.
The successful applicant will be encouraged to be actively involved in the corporate life of the British Embassy, contributing to the wider objectives of the British Government’s Germany network and supporting the British Embassy’s positive working environment.
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Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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