The British Embassy in Algiers is seeking to appoint a Protocol and Finance Officer, job grade Administration Officer (AO).

The role of Protocol and Finance Officer is to Support the Finance and Procurement Manager in delivering a quality service in protocol, finance and procurement for the Embassy, ensuring that FCO policies and regulations are followed.

Duties and responsibilities:

• Lead on delivering day to day protocol requirements, including implementing and monitoring the Note Verbal Registry System. Arranging customs clearance and delivery of all goods and shipments, including Unaccompanied Air Freight, Heavy Baggage, and quarterly diplomatic goods orders. Submitting timely, accurate franchises to the MFA. Requesting import and export permissions for diplomatic vehicles, coordinate paperwork through MFA and Customs, arrange for car ownership transfers and vehicle registrations.
• Ensure all UKB and CBS staff have relevant and up to date ID documents, including Visa Renewals, Diplomatic ID and medical cards and Airport passes. Facilitate tarmac access for Embassy vehicles to import and export of diplomatic bags.
• Manage cash payments, through Embassy’s cash box and Network Post Account (NPA), in line with FCDO policy. Ensure cash is processed during the Accounts Office opening hours, with accurate charging, balance and monthly count. Invoice staff and other departments, spend reports to Partners Across Government. Process invoice payments and utility bills. Liaise with the Global Transaction Processing Centre to resolve invoice queries.
• Provide general support to the Finance Manager including provide spend analyses for the budget forecasting, coordinate with our Global Transaction Processing Centre, UK invoices team and Embassy’s requisitioners to do the necessary housekeeping.
• Provide administrative and procurement support to the Corporate Services team (CST). Work with the Regional Procurement Hub (based in Manila) and Embassy teams to set up Embassy suppliers on Hera (our corporate system), ensuring compliance with FCDO policies and processes and ensuring value for money.
• Act as the Embassy’s main buyer, requistioner and receiver, including making stock purchases for CST.
• Responsible for ordering and managing the stationery store and undertaking inventories for the whole of the Embassy, including holding responsibility for printing, including ordering business cards, newspaper and hotel contracts.
• Responsibility for the management of the Embassy Diplomatic Bag service, including assisting with customs clearances, receiving and receipting diplomatic bags, arranging a return service of goods in the bag to the UK and ensuring a robust audit trail of documentation is kept.
• Contribute to Embassy Crisis Preparedness, including ensuring up to date Logistic Contingency Plans.   
• Provide cover for the Finance and Procurement Manager, or General Assistant. Support other colleagues in the Corporate Services when required.

Resources Managed

• Manage the Embassy Cashbox

The above list is not exhaustive, and you will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs.

Key behaviours required:

• Managing a Quality Service – Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
• Making Effective Decisions – Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
• Delivering at Pace – Take responsibility for delivering timely and quality results with focus and drive.
• Working Together – Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
• Communicating and Influencing – Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses, and opinions of others.

Eligibility:

Applicants must have the legal right to reside and work in Algeria.

• Excellent organisational skills with ability to manage, plan, and prioritise tasks, workload, and a proactive approach to problem solving.
• Strong analysis, organisational, and time management skills with attention to detail and ability to handle multiple priorities within the agreed deadlines.
• Good customer care skills and the ability to respond to a range of customer needs.
• Good interpersonal and active listening skills, with the ability to cultivate and maintain a range of contacts at all levels.
• Confident and strong communicator with high customer focus and able to tailor approach to express ideas and messages clearly and concisely to different audiences both orally and written communication.
• Fluent in English and a good level of Arabic and French both oral and written.
• Strong IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams).
• Flexibility for occasional out of hours work.