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View Vacancy – EG – Residence Coordinator (AA)
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Foreign, Commonwealth and Development Office (Residence and Support Staff)
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Residence Coordinator
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The British Embassy in Cairo is looking to recruit a Residence Coordinator, job grade Administrative Assistant (AA) on a fixed term contract of one (1) year.
The British Ambassador’s Residence is a historical building in Cairo and a key venue for hospitality to support the work of the British Embassy, and the official residence of His Majesty’s Ambassador and his spouse.
The successful candidate will work with the Residence Manager. They will be expected to ensure the smooth day to day running of the Residence, ensuring the comfort and safety of its’ occupants and guests and meeting the needs of the Ambassador and his family. The job holder is also responsible for key functions under the guidance of the Residence manager including official lunches, dinners and receptions.
The jobholder will also be responsible for procurement, stock control and finance activities in compliance with the Foreign, Commonwealth and Development Office’s (FCDO) guidelines and protocols.
The ideal candidate will have previous experience in the hotel/hospitality industry, in food, beverage or housekeeping services and administrative processes to ensure that guests experience a high-quality Residence service.
Roles and responsibilities:
Manage the daily residence operations in line with FCDO’s guidance and values including but not limited to:
- Lead and manage a three-person cleaning team and a three-person team of Suffragis, ensuring effective supervision, high quality performance, and consistently excellent service delivery.
- Manage overtime, leave and sick leave ensuring the Residence is appropriately staffed.
- Prepare all aspects of the Residence to host guests, ensuring rooms and facilities are ready to the highest standard in advance of their arrival. Welcome guests appropriately and brief them on Embassy Health and Safety protocols. Ensure they are fully supported and well looked after throughout their stay, maintaining their accommodation and overall environment to exceptional standards.
- Support, coordinate, and supervise all aspects of Residence functions and events. This includes liaising with the Residence Manager on guest expectations, confirming attendance, and identifying any special dietary requirements for guests. Lead and direct the Residence team on the day of the event to ensure all agreed plans are executed effectively, including coordination with the chef to deliver correct table settings and service standards. Oversee event delivery in real time, ensuring smooth operations, addressing issues promptly, and contributing to the overall success of each function.
- Responsibility for Residence procurement ensuring value for money and adherence to FCDO procurement and financial policies and procedures.
- Maintain a system for tracking the movement of residence stocks and commodities.
- Maintain and update the complete Residence inventory, covering all assets, equipment, and beverage stocks. Keep accurate, up to date records of all items moving in or out, including wines and spirits for official use. Regularly review, verify, and reconcile stock levels, reporting status updates and any discrepancies as required. Ensure the stock register remains current and conduct scheduled and ad hoc inventory checks to support proper control, accountability, and audit readiness.
- Identify and report any maintenance issues to the Residence Manager and Technical Works Team and monitor all remedial actions through to completion. Ensure routine maintenance is carried out in line with Estates policies. Maintain an up-to-date record of all maintenance visits, their status, required actions, and any updates received from the technical team
- Support in residence admin works, including preparing invitations, menu cards, name tags, etc.
- Being involved in any post crisis/emergency planning and response.
The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs.
Key behaviours:
- Delivering at Pace – Take responsibility for delivering timely and quality results with focus and drive.
- Managing a Quality Service – Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
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- Bilingual fluency in Arabic and English, with the ability to communicate ideas clearly and concisely in both spoken and written formats.
- Excellent organizational skills, with a proven ability to manage workload, prioritize tasks, and meet deadlines without compromising quality.
- Proven ability to manage hospitality functions and lead event and dining operations to a high professional standard.
- Strong IT proficiency, particularly in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
- Professional demeanour and presentation, consistently demonstrating discretion, courtesy, and attentiveness.
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- Proficiency in procurement and inventory control, ideally within structured policy frameworks.
- Excellent hospitality and guest service abilities, ensuring high standards of comfort and presentation.
- Effective coordination and communication, including liaison with contractors and internal stakeholders.
- Organizational and administrative competence, with attention to detail in scheduling, reporting, and event support.
- Minimum of 5 years’ supervisory/management experience in the hospitality sector or a relevant field, with a demonstrated ability to lead teams in alignment with FCDO values.
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Delivering at Pace, Managing a Quality Service
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24 February 2026
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Administrative Assistant (AA)
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Full-time, Fixed Term
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36
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12 months
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Middle East & North Africa
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Egypt
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Cairo
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British Embassy
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1
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USD
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882
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monthly
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5 April 2026
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Eligibility:
If you are selected for this position, the Embassy will be able to employ you as long as you:
- Have the right to work and live in Egypt; and
- Receive the appropriate level of security clearance.
Remuneration:
The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable gross salary of USD 882 per month, subject to insurance and tax as per the usual regulations, based on a 36-hour net per week. The working hours are from 1100-1830 Sunday to Wednesday, 1000-1600 Thursday. However, the successful candidate must be flexible on hours work as this will be dictated by operational needs.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
We offer a competitive package including medical benefits, performance related bonus, recreational facilities, opportunities for job related training and development, etc. There are no other allowances payable as part of this package. No accommodation nor relocation expenses are payable in connection with this position.
This role is for a full-time employment, on a fixed-term contract of one (1) year, subject to three (3) months’ probationary period.
The British Embassy is committed to helping staff develop in their careers through formal and informal training and coaching. A healthy and active Learning & Development committee supports staff in their goals. In addition, we have access to the substantial amount of resources that the Embassy and UK Foreign, Commonwealth and Development Office’s International Academy provides.
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How to apply:
Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.
Interested candidates must include to their online application form 1) an updated Curriculum Vitae (CV); 2) motivation essay, in the relevant sections of the online application form, stating how you meet the requirements of the role; and 3) specific examples, in the relevant sections of the online application form, of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Closing date of receiving applications is before 23:55 (Egypt local time) on 24 February 2026
Applications received after the stated deadline will not be considered.
Internal candidates (i.e., those who are currently employed by the British Embassy Cairo) applying for this position should consider informing their current line manager upon submission of their application.
Process:
The recruitment process, including security clearance, is expected to take around 2-3 months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidate’s profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.
Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
Personal data collected will be treated in strictest confidence under the terms of the UK Data Protection Act and used for recruitment purposes only.
The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require. The British Embassy Cairo is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local Egypt employment law.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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