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View Vacancy – EG – Transport Manager (AO)
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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
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Corporate Services Support
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The British Embassy in Cairo is looking to recruit a Transport Manager, job grade Administrative Officer (AO) on a fixed-term contract of 12 months.
The Corporate Services Section is responsible for the overall management of the British Embassy Estate, Finances, Human Resources, Transportation, Communications (including Information Technology), Protocol and other administrative functions. It is a key section within the Embassy and staff are committed to providing the best possible support to the wider Embassy to ensure the effective delivery of priority objectives across all teams.
As a key member of the Corporate Services team, you will be responsible for the effective management of all transport.
Roles and responsibilities:
- Direct line-management of a team of six drivers: You will be expected to promote collaborative team working, manage and analyse workloads, prepare and monitor team schedules, develop your team through coaching, agreeing ambitious and sensible personal development plans, agreeing collective and individual objectives and ensuring staff are appraised fairly and in line with Embassy policies.
- Receiving, and processing transport fleet bookings according to Embassy and FCDO transport policy. You will also be responsible for maintaining transport logs and, where required plan for staff movements outside of Cairo. This will include close collaboration with drivers and passengers and occasional coordination with external transport providers.
- You will have overall responsibility for ensuring the transport fleet is maintained appropriately, following up on overall fleet cost and maintenance schedules to make sure the Embassy fleet remains in a good and safe condition.
- Assist in procurement processes, raising purchase orders, identifying suppliers and purchasing goods and services in accordance with FCDO guidance.
- Provide Admin support to the HR Manager.
- Take part in any post crisis/emergency planning and exercising.
The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs.
Key Behaviours:
- Communicating and Influencing – Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
- Delivering at Pace – Take responsibility for delivering timely and quality results with focus and drive.
- Managing a Quality Service – Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
- Working Together – Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
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- Fluency in Arabic and English. Able to express ideas and messages clearly and concisely, both orally and in written communication.
- Minimum of 3 years’ experience in a relevant role.
- Strong organisational and multitasking skills with the ability to perform well in a fast-paced environment.
- High standard of personal presentation and able to demonstrate discretion, courtesy, and consideration always.
- Ability to work individually and as part of a team, with previous line management experience.
- Proven record of organisational ability. Ability to prioritise, organise own workload, and meet deadlines, while maintaining attention to detail and without compromising the quality of the work.
- Good IT skills and computer literate (especially in Microsoft Office Word, Excel, PowerPoint, and Outlook).
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Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
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15 December 2024
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Administrative Officer (AO)
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Full-time, Temporary
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36
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Middle East & North Africa
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Egypt
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Cairo
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British Embassy
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USD
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981
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monthly
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2 February 2024
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Eligibility:
Applicants must have the legal right to live and work in Egypt.
Remuneration:
The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable gross salary of USD 981 per month, subject to insurance and tax as per the usual regulations, based on a 36 hours per week. However, employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
The nature of this role does not allow for full remote working, however there maybe opportunities to work from home occasionally in line with BE Cairo’s policy.
We offer a competitive package including medical benefits, performance related bonus, recreational facilities, opportunities for job related training and development, etc. There are no other allowances payable as part of this package. No accommodation nor relocation expenses are payable in connection with this position.
The role is for a full-time employment, on a fixed term contract basis for one (1) year for a temporary cover, subject to three (3) months’ probationary period.
The British Embassy is committed to helping staff develop in their careers through formal and informal training and coaching. You will have access to the full suite of learning and development opportunities, including the FCDO’s Diplomatic Academy. We also provide regular in-house learning opportunities and are committed to supporting further academic opportunities.
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How to apply:
Interested candidates must include to their online application form 1) an updated Curriculum Vitae (CV); 2) motivation essay, in the relevant sections of the online application form, stating how you meet the requirements of the role; and 3) specific examples, in the relevant sections of the online application form, of how you meet the key behaviours and skills required.
Please refrain from the use of AI based tools when completing your application, this is to ensure a fair competition for all candidates and helps maintain the integrity process. If the use of AI is identified, your application may be rejected.
Applications that do not include this information will not be considered.
Closing date of receiving applications is before 23:55 (Egypt local time) on 15 December 2024.
Applications received after the stated deadline will not be considered.
Internal candidates (i.e., those who are currently employed by the British Embassy Cairo) applying for this position should consider informing their current line manager upon submission of their application.
Process:
The recruitment process, including security clearance, is expected to take around 2-3 months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidates profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.
Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
Personal data collected will be treated in strictest confidence under the terms of the UK Data Protection Act and used for recruitment purposes only.
The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require. The British Embassy Cairo is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local Egypt employment law.
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British Embassy
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