Nairobi
tendersglobal.net
View Vacancy – Estates Admin Officer (AO) MATL Cover (36/24 NR)
/*generated inline style */
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
/*generated inline style */
Estates
/*generated inline style */
Main purpose of job: The Estates Officer will provide administrative support to the full Estates team to ensure compliance is upheld on Estates work. The Officer will be responsible for requisitioning on behalf of the Estates team as part of the purchase to pay process. The Officer will also be responsible for the updating and maintain of the property database, Plannon, for the Estates team to uphold our compliance on property record keeping. The Estates Officer will be responsible for making small purchases for the Estates Team where the government procurement card should be used. They will ensure all purchases using the card are in compliance with financial policy. The Officer will also be responsible for auditing and ensuring compliance with the Estates service delivery standards. They will work with the internal helpdesk team in updating clients on outstanding requests ensuring the Estates team is compliant with the SLAs and corporate charter. The Estates Officer will contract manage smaller value contracts such as equipment maintenance contracts, Dry-cleaning Services, Exercise Equipment Maintenance. As well as deputising contract management for Fumigation and Waste Collection Services. They will lead the estates team in the programme delivery of waste management; generator fuelling and fumigation services ensuring services are well planned and communicated to the clients. The Estates Officer will also line manager one S1 Furnishings Team Driver and 1 S2 Furnishings Assistant/Driver. |
Roles and responsibilities: 30% – Financial Compliance
25% – Property Management and Compliance
20% – Contract and Procurement
15% – Line Management
10% – Estates Cross Cutting Objective
|
Resources managed:
|
/*generated inline style */
|
/*generated inline style */
|
/*generated inline style */
Changing and Improving, Communicating and Influencing, Delivering at Pace, Developing Self and Others, Managing a Quality Service
/*generated inline style */
28 June 2024
/*generated inline style */
Administrative Officer (AO)
/*generated inline style */
Fixed Term
/*generated inline style */
36.25 hours
/*generated inline style */
6 months
/*generated inline style */
Africa
/*generated inline style */
Kenya
/*generated inline style */
Nairobi
/*generated inline style */
British High Commission
/*generated inline style */
1
/*generated inline style */
KES 191,536.34
/*generated inline style */
1 August 2024
/*generated inline style */
The BHC has a flexible/remote working policy depending on business needs with at least 3 days a week in office. Hours of work are: 36.25 Hours of work per week Monday – Thursday 7:15 – 16:00, Friday 7:45-13:00 |
/*generated inline style */
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates and appointment is subject to that clearance.
- Please log into your profile on the application system on a regular basis to review the status of your application.
- Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”
/*generated inline style */
/*generated inline style */
/*generated inline style */
Kenya
To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.