View Vacancy - Estates Assistant (LVA23.677) - Tenders Global

View Vacancy – Estates Assistant (LVA23.677)

  • Contract
  • Riga
  • Posted 6 months ago

British Embassy

tendersglobal.net

View Vacancy – Estates Assistant (LVA23.677)


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Estates

Who we are:

The British Embassy in Riga is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a Estates Assistant.

The purpose of the Estates Assistant’s role is to carry out regular property inspections, as well as scheduled and unscheduled repairs and maintenance tasks in Embassy properties to comply with FCDO property maintenance, Health and Safety and Fire Safety requirements. Work with external contractors and maintain appropriate paperwork of works implemented.

The job holder will:

  • Carry out handyman’s duties, scheduled and unscheduled repairs and broad range of maintenance tasks in Embassy properties, e.g. ensuring fixtures and fittings are in good working order, minor plumbing and carpentry, testing electronic appliances, clearing or cleaning general areas, shifting and assembling furniture or equipment, painting and decorating, changing filters, maintaining compound external area throughout different seasons, and other.
  • Individually and as part of a team, carry out regular monitoring of Embassy properties and technical systems, documenting issues discovered and raising those issues with the Estates Manager.
  • Support the Estates Team in carrying out preventive maintenance of Embassy properties and technical systems, as well as carry out staff maintenance requests. Monitor the work of external specialist contractors as required. 
  • Make purchase of materials, and timely reporting/accounting for these purchases.
  • Make records of the completed works and file work documentation appropriately.
  • Implement other tasks according to the relevant business needs. The jobholder is expected to be flexible and resilient in case of changing requirements and additional tasks.
  • Responsible for work equipment, materials and tools.

Resources Managed –

  • Make purchases with credit-card, accounting for transactions.
  • Inventory Management of equipment, materials and tools.
  • Responsible for their own work and accountable for the effective use of time during work.

Our ideal candidate has:

  • Proven experience and practical skills in a particular (or several) workmanship field (e.g. electrical safety, plumbing, plastering, carpentry, or general maintenance will be considered as an advantage).
  • Proficiency in written and spoken Latvian (C1 level according to the Common European Framework of Reference for Languages)
  • Intermediate level competency in English (especially in conversational English)
  • Capable of working with machinery, moving furniture or equipment.
  • Driver’s Licence with clean driving experience record.
  • Basic computer skills.

Good to have:

  • Knowledge in health and safety and fire safety will be considered an advantage
  • Being resourceful, self-motivated, responsive, and flexible; willing to work as part of the team.
  • Ability to communicate and understand instructions (in Latvian and English), and adhere to work safety guidelines. 

Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together

21 January 2024

Administrative Assistant (AA)

Full-time, Permanent

40

Europe, Eastern Europe & Central Asia

Latvia

Riga

British Embassy

1

EUR

€ 1,741 (gross/month)

19 February 2024

This is a full-time, permanent position. Working time is 40 hours per week (gross).

Embassy provides all its employees the following benefits:

-Two additional annual leave days on top of those mandated by law.
-A combination of Latvian and UK public holidays – 14 working days-off per year.
-Comprehensive Health Insurance that among others also includes dental care and sports.

The British Embassy has an active learning and development culture and there will be opportunities for informal training and shadowing.

The successful candidate will be subject to professional background and security clearance. 

Staff recruited locally by the British Embassy in Riga are subject to terms and conditions of service that are in line with the employment laws in Latvia.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Latvia and be prepared to ensure that right remains throughout the scope of the contract.

Learning and development activities: Training opportunities will be available that cover specific aspects of the role, including on Health and Safety and Fire Safety standards.

Additional information: The jobholder will undertake well-defined work with clear routine tasks and procedures. The jobholder will need to understand how their work contributes to team and Post’s priorities, and will need to know their work area and bring in transferable skills and experience from previous work. Additional training may be provided to gain new knowledge and skills. The role will involve communication with colleagues and external contractors within their immediate work area, communicating requests on behalf of a team. Required to use their own initiative and solve problems independently, in their own areas of work, guided by set practices, guidelines and/or manager guidance. Main decisions are to do with prioritising their own work to ensure tasks are completed on time and to the required standard. The jobholder will contribute to discussions on prioritising, planning and implementing forward maintenance work. The jobholder will take responsibility for the quality of their own work, and should work well in a team, communicating effectively.  The jobholder must be customer service orientated and ensure that they provide a quality service.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*The start date mentioned in the advert is only indicative. The date is flexible subject to the successful candidate clearing the Security checks and also based on their availability to join at the earliest.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels  please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Riga

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

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