The British Embassy in Caracas is recruiting a bilingual (Spanish and English) Executive Assistant to the Head of Mission. This is a varied and high-impact role, combining personal assistant responsibilities with managing the Embassy’s diplomatic protocol issues.  It is a unique opportunity to work at the centre of British diplomacy in Venezuela, supporting the Head of Mission in a role that is both high-profile and mission-critical.  We are looking for an outstanding candidate with discretion, diplomacy, and operational excellence.

The job holder will work directly with the Head of Mission, providing administrative support and managing his commitments.  The Head of Mission will rely on the job holder not only for seamless administrative support but also as a trusted advisor in managing competing priorities and engagements.  The job holder will, therefore, be expected to proactively and strategically manage the Head of Mission’s time, working closely with him but also showing initiative to anticipate needs, balance competing demands, and ensure quality-control.

The job holder will also be responsible for managing the Embassy’s interactions with Venezuela’s Ministry of Foreign Affairs (MFA). This includes handling diplomatic visa applications, accreditations, and other documentation essential to the Embassy’s functioning.  This is a vital role, representing the Embassy in its formal interactions with senior Venezuelan officials and ensuring the smooth functioning of our diplomatic presence.

This role requires someone with exceptional interpersonal and organisational skills. The job holder will need to be able to develop a strong and trusting relationship with the Head of Mission.  But the job holder also needs to be able to work flexibly and constructively with others from across the Embassy and beyond.  Strong stakeholder management skills are essential.  The job holder will be the Embassy’s main point of contact for our most important external contacts, so he or she needs to be unfailingly efficient but also friendly and approachable.

The job holder will also work closely with other staff in the Embassy, particularly the Embassy’s Residence and Events Manager, as well as with colleagues in the British Government in the UK.

Roles and responsibilities: 

• Fluent in Spanish (ideally native) and English.
• At least 2 years’ experience in a relevant executive assistant and/or protocol-related role, ideally in another international organisation.
• Excellent administrative skills, especially with Microsoft Outlook, Word, and Excel.
• Strong interpersonal and stakeholder management skills.
• Excellent written and verbal communication skills in both languages.