Main purpose of job:

Be part of the Department for Business and Trade’s (DBT) mission to drive more trade and investment between North America and the UK. With a mature, high spending consumer market and an open, liberal economy, world-class talent and a business-friendly regulatory environment, the UK is the leading destination for foreign investment in Europe, and the second highest investment destination in the world.  The UK is also the world’s sixth largest exporter and the second largest services exporter. 
We employ over 150 people across North America, all united by our vision of a future where we champion open and fair global trading that drives growth, creates better jobs and higher wages, and improves living standards in the UK and around the world.  We seek talented team members with the passion and drive to help us in our mission to build a global appetite for British goods and services; drive investment; negotiate trade deals and open up markets; improve international trading standards and fight unfair trading practices (see www.gov.uk/DIT).  
Based at the British Consulate-General in New York, the Executive Assistant (EA) will primarily focus on providing high level administrative support to Senior Leaders within DBT in their work to foster economic opportunities for the UK. The role is part of a team working alongside another similar existing EA role. These both roles works closely with the Chief of Staff in various tasks such as scheduling meetings, coordinating with other departments, and handling administrative tasks as needed. This role is fascinating and engaging allowing someone interested in international affairs and business development to work in an exciting diplomatic mission. You will be required to work flexibly across a range of areas and to cover for colleagues as needed.

Roles and responsibilities:

• Provide operational and administrative support including arranging travel, managing schedules, expense processing, report writing and maintaining client and project databases.

• Support for Department for Business and Trade and Consulate events to foster economic opportunities for the UK.

• Consult with stakeholders to manage and coordinate events (both in person activities and virtual).

• Arrange client meetings, prepare meeting briefs and attend client meetings as needed.
• Assist with reporting on team management targets and support His Majesty’s Trade Commissioner and other members of their Senior Leadership team on client relationship management needs
• Support high-profile visits, including UK Ministerial and VIP delegations through scheduling high-level meetings, organising activities, and preparing briefing materials.
• Support forging positive relationships with the US and the UK business leaders, trade associations, and other key partners.
  
• Support cross-team projects to advance UK prosperity and trade policy goals.
  
• Attend key business events occasionally in the evening or early mornings.
  
• Undertake occasional travel in both North America and the UK.
  
• Other duties as assigned.

Essential on arrival: 

• Established experience in an Executive Assistant role, or similar coordination role.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent interpersonal skills with a professional and helpful manner.
  
• Excellent organisational skills and meticulous attention to detail.
  
• Excellent verbal and written communication skills.
• Ability to undertake topical research.
• Ability to use a variety of online and social media tools.
• Must be able to attend events outside of office hours and undertake travel within the North America and the UK.

Language requirements: 

Language: English

Level of language required: excellent verbal and written English

Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents, A and NATO visa holders with EAD cards, and L2 visa holders with an up-to-date I-94 form. 

                                                                                                                                                                                                                                                                                                                                                                                                                                                                 
You may refer to our website for additional information:  https://www.gov.uk/guidance/living-in-the-usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.