View Vacancy – Finance Officer & Executive Assistant to the Defence Adviser, Grade-EO, New Delhi

tendersglobal.net

View Vacancy – Finance Officer & Executive Assistant to the Defence Adviser, Grade-EO, New Delhi


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Other British Government Departments (Partners across Government, including UK Visas)

MOD (Ministry of Defence)

NoteAll applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage

Main purpose of job:

To provide support to the Defence Section ensuring the successful delivery of the UK/India Bi-Lateral Military Engagement programme.  This will involve liaising with numerous agencies both international and in-country. This role will include being the Executive Assistant to the Defence Adviser which is a varied role and essential part to the efficient running of the Defence Section. 

As part of this role you will be responsible for the day to day running of the Defence Section Imprest Account and all financial related aspects of the Defence Section.

In addition, you will provide support to Defence Section staff with inward and outward visits, travel arrangements and all payments related matters.  

This role includes being the Executive Assistant to the Defence Adviser. This includes managing their outer office, diary, house staff and other assistance required by the DA.

We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.

Roles and responsibilities / what will the jobholder be expected to achieve:

Financial (50%)

  • Calculations of salary/overtime payments for the Defence section Country Based staff
  • Process monthly returns by collating vouchers, invoices, bank statement, un-presented cheques, cash and cheque balance
  • Maintain Imprest cash office
  • Support to all Defence finance matters as required
  • Assist Defence Section personnel in management of all expense administration

Administrative / Executive Assistant (50%)

  • Managing the Defence Advisers outer office
  • Managing the Defence Advisers diary
  • Assist with maintaining the Defence Sections contact database
  • Assist with Defence Section visit programmes
  • Support wider Defence activities as required, e.g. large delegations or events

Resources managed (staff and expenditure): 
Nil staff but managing the Defence Imprest expending £4,000 in Rupees per month

Learning and development opportunities (and any specific training courses to be completed):
There are opportunities for online training via the MOD Intranet. 

Any other information (or specific local Post requirements):

  • The Defence Section exists to support both MOD and the High Commissioner’s objectives. It is a busy office with a mature, collaborative and collegiate approach.  Flexibility is essential to the success in this role.
  • The role will involve access to and handling of classified or sensitive commercial information. Therefore, applicant must already hold a minimum of the UK’s SC level of clearance or be able to achieve it. Because of the security clearance requirement mentioned above, only nationals of the following countries are eligible to apply: UK or other EU country, Canada, Australia, USA, New Zealand

Essential on arrival:

  • 1-2 years of administrative experience
  • 1-2 years of finance experience
  • Strong written and oral communication skills with ability to absorb information quickly and efficiently.
  • Proficient in the use of MS Word, MS Excel, MS Outlook and resourcefulness to efficiently search the web.

Language requirements:

  • Language: English
  • Level of language required: Fluent
  • Knowledge of Hindi language also beneficial for engaging with external stakeholders

Desirable:

  • Previous experience working with Imprest or Defence.

Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working Together

6 June 2024

Executive Officer (EO)

Full-time, Permanent

40

South Asia & Afghanistan

India

New Delhi

British High Commission

1

INR

INR 105,770 per month along with INR 54,806 Security Allowance plus 18% in lieu of Provident Fund & Superannuation Fund

1 July 2024

The basic pay of INR 105,770 per month topped up with additional allowances shall be provided:

  • Security Allowance of INR 54,806
  • 18% of the basic in lieu of Provident Fund & Superannuation Fund

A full breakdown of salary will be provided.

Additionally (if applicable) the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family.

The following amounts may be deducted from your pay each month:

  • Notional tax at a flat rate of 20% of gross salary will be deducted by the BHC if you are not liable to pay local tax. This applies to all spouses and partners of UK-based officers posted to India.
  • Staff who are not spouses or dependants of UK-based officers are liable to pay local tax. In these circumstances tax is not deducted at source and staff must make their own arrangements to pay tax in accordance with Indian tax regulations.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. 

Around half of our work forces are women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. 

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.

Important information:

ALL applicants must have permission to work in India by either holding a valid visa, be the recognised partner/family member of a serving diplomat from the countries listed above or hold an Overseas Citizen of India (OCI) card with special work permit to work in Diplomatic Missions. THE BRITISH HIGH COMMISSION WILL NOT BE ABLE TO OBTAIN ANY VISAS FOR ANYONE WHO DO NOT MEET THE CRITERIA ABOVE. Evidence of your nationality and permission to work in India must be sent with your application form, for example, photocopies of the details page of your passport and visa. 

Employment will be offered only after appropriate level of UK standard security clearance is received, an interview for which will take place in New Delhi. Successful completion of training and mentoring is also essential and as noted above will be held in New Delhi.

Applicants who do not meet the above criterion will not be considered.

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience-based segment and the behaviours and technical/ professional skills-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Overseas Citizen of India (OCI) card holders will need have, or be able to obtain, a valid special work permit issued from Government of India (GOI) to work in the British High Commission (BHC). BHC will not be able to sponsor work visas or obtain/ assist with the special work permit from GOI. Offers of employment made to OCI card holders will be conditional upon candidates obtaining a special work permit.

Note: For requisite special permission to take up employment in any foreign Diplomatic Missions in India, OCI Cardholder must visit https://ociservices.gov.in

Please note – successful applicants will be offered employment on Country Based Staff (CBS) terms and conditions. This is not a permanent UK Civil Service position and does not attract diplomatic immunities and privileges (other than what an individual may already hold if they are a recognised partner/family member of a serving diplomat).

To Apply:

Please note applications without (1), (2) and (3) will not be considered. Point (4) to be adhere strictly

  1. Complete the Online Application Form
  2. Complete the Experience, Behaviour and Technical/ Professional skills-based questions segment in the Online Application Form
  3. Complete this duly filled – Pre Employment Questionnaire
  4. Applicants need to answer the questions based on their professional experience. Kindly refrain from use of AI based tools to avoid application from getting rejected/disqualified.

Internal candidates applying for this position need to inform their current line managers, else the applications will not be considered.

We will accept only online applications by 06th June 2024 (latest by 23:55 hours IST).

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Security restrictions:

Due to security clearance requirements, only nationals of the following countries are eligible to apply:

UK or other EU country, Canada, Australia, USA, New Zealand. 

British citizens must have been resident in the UK for at least two of the previous 10 years however, applications will be considered from candidates working overseas for HM Government in the past ten years, or who already hold the required level of security clearance.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

New Delhi

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

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