The Accountant & Procurement Officer will support the DECS Team to provide effective and efficient finance, accounting and procurement services to the BHC Maputo, meeting high standards of corporate compliance including guaranteeing value for money in all procurement processes.

As the Accountant, he/she will ensure the integrity and accuracy of the accounts function is upheld, providing assurance that the post account is being properly managed and is in order. He/She will achieve this by monitoring the accounts throughout the month and completing a series of end of month checking procedures. This role also works in liaison with the Regional Finance Team in Pretoria and the Global Transaction Processing Centre (GTPC) to ensure that all the accounting timelines, guidelines, processes and procedures are observed/implemented on time.

As the DECS Procurement Officer, he/she will help conducting procurements under the programme and operating expenditure budgets below the UK Procurement Threshold, currently set at £139,688 inclusive of UK VAT or £115k excluding UK VAT.  He/she plays a critical role within the BHC Maputo and are tasked with acquiring goods and services at the best possible price and ensuring that BHC Maputo receives quality products and services.

Roles and responsibilities:

Accountant

The BHC Maputo requires an Accountant to take on a variety of finance tasks:

Accounts payable

• Work with budget holders and staff to enhance compliance with transaction processing, correctly accounting for expenditure and reducing the risk of fraud.
• Ensure supplier invoices are processed in a timely manner;
• Oversee the invoice mailbox, invoice tracker on excel and resolve queries within 10 days.

Cash Management and Banking

• Process and record all cash payments in accordance with internal policy.
• Monitor the cash box, imprest accounts and bank account, reconcile the accounts and highlight discrepancies.

Debt Management

• Receiving funds into the BHC Maputo Accounts according to the FCDO guidance and procedures.
• Recording, maintaining the receipt records and ensuring that debts are recovered in a timely manner.

Procurement Officer

Responsibilities include but are not limited to the following:

• Procurement planning: Develop and implement procurement plans in collaboration with DECS TEAM/programme teams and quality assure ToRs from a procurement perspective to ensure they are ready for the market.
• Coordinate with teams to understand the procurement needs and requirements to shape the procurement pipeline.
• Supply market intelligence: stay current with industry trends, market conditions, and best practice in procurement.
• Conduct market surveys and lead local early market engagements. Recommend and agree procurement route for good value for money procurement.
• Running procurement: source and evaluate suppliers based on price, quality and delivery. Managing competitive Tenders in accordance with PrOF Rules, and the principles of openness, fairness and transparency.
• Coordinate overall evaluation and lead on the commercial evaluation.
• Prepare high quality tender documents (ITT) that are clear, concise, easy to understand, and responsive to solicitations that reflect procurement best practices to improve tender response rate.
• Maintain accurate records and audit trail on key decisions, documentation and approvals on each procurement to ensure compliance with policy.

• Higher education degree in Finances, Accounting or related field;
• At least two years of professional experience in related areas;
• IT literacy (proficiency in MS Word, Outlook and Excel)
• Good oral communication, team-working and self-management skills;
• Attention to detail and ability to analyse data quickly;
• Ability to work independently and meet targets within deadlines;
• fluency in Portuguese and advanced English is required