British High Commission
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View Vacancy – FJS – Integrated Security Fund Programme Manager, HEO
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Foreign, Commonwealth and Development Office (Programme Roles)
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CSSF (Conflict, Stability and Security Fund)
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Main purpose of job:
To lead on the development and day-to-day management of projects under the UK’s Pacific Integrated Security Fund (ISF) Programme. Working in collaboration with a wide range of stakeholders, including British High Commissions, regional and multi-lateral organisations, the ISF portfolio team in London, UK government departments and NGOs, to maximise the impact of the programme.
Roles and responsibilities / what will the jobholder be expected to achieve:
This is a great opportunity for a highly motivated self-starter with strong project management, financial management and stakeholder management skills. We are looking for an individual with a ‘can do’ approach to help design, oversee and administer projects under the UK’s ISF Pacific Programme, with an expected value of £21m over three years to 2027. The programme works primarily across six countries: Fiji, Solomon Islands, Papua New Guinea, Tonga, Samoa and Vanuatu. Projects are clustered under four thematic outcome areas: conflict and stability, security and justice, media strengthening and anti corruption, and maritime security. Based in Suva, you will be required to work both independently and as part of a team and deliver high quality work.
Reporting to the Head of Programme, you will be part of an inclusive and fast paced team, enjoying a reasonable level of autonomy and decision-making. You will be expected to manage relationships with implementing partners confidently and in line with good programme management principles. You will need excellent communication and presentation skills (both written and verbal). This role will also require good political and policy skills to ensure successful cooperation between delivery partners and beneficiaries, and to maximise public diplomacy (media) throughout the lifetime of the programme. You will need to be adaptable and open to taking on new challenges. As with any role, there will be occasions when the work is reactive to instructions and tasking from London or Post Senior Management. All staff are expected to be flexible team players willing to turn their hand to any task. You will have access to professional development opportunities including scope to work on the wider FCDO priorities.
Main duties include:
- Supporting the design and delivery the ISF Pacific Programme across the UK’s regional network – Fiji, PNG, Solomon Islands, Vanuatu, Samoa and Tonga. This includes scrutiny of implementers project proposals, and management of relationships during the delivery of projects with both the UK’s diplomatic missions and implementing partners.
- Attending programme related meetings and events as required, including supporting the attendance of senior UK representatives. Providing accurate reporting as appropriate.
- Drafting high quality documentation including contractual agreements, financial reporting, progress reports and annual reviews. Reporting to quarterly programme board on areas of responsibility as required.
- Leading on the monitoring, evaluation and learning (MEL) across the programme, including management of the programme results framework, and relationship with a comercial MEL partner
- Active engagement with the Southeast Asia and the Pacific Portfolio team
- Supporting communication activities across the programme to promote and raise the profile of the UK across the Pacific;
- Oversight of expenditure of programme/project activities to ensure value for money and that all spend and associated activities take place as forecasted and to the agreed standards and objectives;
- Leadership, mentorship and line management of the EO programme support officer.
- Providing advice and guidance to British High Commission staff in the region on all aspects of programme activity.
- Wider support across the High Commission as required.
Resources managed (staff and expenditure):
- EO programme support officer
- Supporting management of £7m annual programme allocation
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- Programme management and financial management skills
- Excellent communications skills (both written and oral)
- Working with government officials and other stakeholders
- Understanding of the region
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- Political and policy skills
- Understanding of regional/national security, stability and resilience issues
- Understanding of UK priorities overseas
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Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
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21 July 2024
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Higher Executive Officer (HEO)
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Fixed term, with possibility of renewal
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38
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Asia Pacific
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Fiji
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Suva
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British High Commission
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1
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FJD
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FJD 58,168.84 annual / FJD 4,847.40 monthly
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16 September 2024
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Open to Fiji citizens, permanent residents. Interstate applicants will be required to meet their own travel and relocation expenses.
No accommodation or relocation expenses are payable in connection with this position.
Staff recruited locally by the High Commission are subject to Terms and Conditions of Service according to local Fiji employment law.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Learning and development opportunities:
We are committed to ensuring all staff have relevant developmental training opportunities. There will likely be opportunities to undertake ISF Programme Management training, other specialised training on GESI and Conflict Sensitivity, as well as to attend Global and Regional Learning Events.
Working patterns:
38 hours per week.
The jobholder will be expected to work full-time in the British High Commission. Due to challeges of technology and utilities, remote working is not practical. Though some pre-planned flexibility can be agreed on an ad-hoc basis, and when personal and family commitments demand.
Due to time zone differences, there may be an occasional requirement to join calls outside of working hours with colleagues located in the United Kingdom.
Other Information:
A probationary period of three months, extendable to six, will be used to ensure that the successful candidate is able to deliver this unique and flexible role and that we as an employer meet the candidate’s expectations.
The British High Commission promotes family-friendly flexible working opportunities where operational and security needs allow. We do not discriminate and welcome people of all backgrounds.
We offer challenging and interesting work. We provide opportunities to staff to change jobs and apply for promotion through internal recruitment process. We support staff in developing for future careers within and outside of the network by providing a wide range of learning and development opportunities to develop skills and knowledge.
This is a 1-year renewable contract up to 3 years, subject to annual funding approval and a six-month probation period.
As a regional position, the Job Holder should expect to undertake a certain amount of regional travel to successfully support the delivery of the programme. This will be planned in advance and is unlikely to be at the last minute or unexpected.
The How We Work Statement (below) sets out the ambition we share across the FCDO for how we lead and behave towards each other, how we make decisions, and how we get the job done.
- We put respect and kindness first. We are inclusive, we get to know each other, and value our diversity and the contribution we each bring. We are fair, act with integrity, and tackle inequality and unacceptable behaviour. We work together and take responsibility to solve problems.
- We draw on the expertise, insight and diverse perspectives of people across the FCDO, HMG, and beyond. We use the best available data and evidence. We are open to challenge and take a sustainable, long-term approach. We are transparent about the rationale for decisions and smart about taking and managing risks.
- We are agile and alert to emerging opportunities. We encourage learning, innovation and use of data and digital. We are all clear on what we are expected to deliver and support each other in doing so. We look to reduce duplication and unnecessary process. We are committed to transforming both the FCDO and the way HMG delivers international policy.
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Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline.”
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered. Applicants called for an interview will be assessed on the core behaviours listed above.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
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Suva
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