View Vacancy – HK – Finance and HR Support Officer (Administrative Support), AO

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View Vacancy – HK – Finance and HR Support Officer (Administrative Support), AO

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category
1

Department for Business and Trade roles (DBT)

Job Subcategory
1

Department for Business and Trade (DBT)

Job Description (Roles and Responsibilities)
1

Main Purpose of Job:

This is a multifaceted entry-level role for an exceptional individual to join Department for Business and Trade’s China and Hong Kong region as an Finance and HR Support Officer.

Reporting to the Senior HR and Operations Manager in Hong Kong, and being a part of the wider China-Hong Kong Operations team, the successful applicant will play a key role in providing support across multiple functions such as Budget and Performance, HR, Training and more to ensure a smooth operation in the department.

What the Jobholder will be Expected to Achieve:

Financial Data and Procurement Management (45%)

Use Excel spreadsheets to maintain accurate budget records and create monthly forecasts.
Ensure financial information accuracy by obtaining quotes from suppliers and consulting colleagues.
Manage internal systems for budget and procurement tasks.
Share best practices with other officers to enhance procurement capabilities within the team.

HR and Training Support (35%)

Provide administrative support on various HR and training duties, such as arranging logistics for recruitment, updating organizational charts, processing job specifications, maintaining e-learning systems, and managing internal events.
Collaborate with colleagues involved in learning and development initiatives to ensure consistency and alignment in our offerings.

Organisational Support (20%)

Provide general administrative support to the Operations team.
Provide customer service and assist internal stakeholders with inquiries related to internal guidance and systems.
Assist other team members and perform similar administrative tasks when needed, including on-site event support.
Contribute to corporate initiatives that overlap with operations work.

The exact responsibility of this role is likely to change over time. Candidate will have the opportunity to gain experience in different areas. There is plenty of scope to grow professionally, and we will support you in your development goals should you want to specialise in any of the operation functions.

Our Team:

The Department for Business and Trade (DBT) is the arm of the UK Government responsible for promoting UK trade across the world and encouraging inward investment.
Based in British Consulate-General Hong Kong, the DBT Hong Kong team works closely with the China team to oversee trade and investment promotion in Hong Kong and Macao. Find out more about us here.
This role will report to the Senior HR and Operations Manager.

Shortlisted candidate will be invited to interview and assessments in early March.

Resources Managed (staff and expenditure): None

Essential qualifications, skills and experience
1

Please note that you are REQUIRED to upload a copy of you CV and STRICTLY required to remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

Interests in various operational functions. Eagerness to learn and try
Strong interpersonal and communication skills
Excellent organizational skills, attention to detail, and positive team approach
Competence in problem-solving and time management with minimal supervision
Proficiency in numbers and comfortable with technology. Skilled in Microsoft Office
Excellent written and spoken English and Chinese (Cantonese)
Appropriate residency status or valid working visa in Hong Kong

Language Requirements: Excellent command of written and spoken English and Chinese

Desirable qualifications, skills and experience
1

Experience of data management, budget management, event management and administrative support
Proficiency in Mandarin

Required behaviours
1

Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together

Application deadline
1

13 February 2024

Grade
1

Administrative Officer (AO)

Type of Position
1

Full-time, Permanent

Working hours per week
1

Region
1

Asia Pacific

Country/Territory
1

Hong Kong SAR

Location (City)
1

Hong Kong SAR

Type of Post
1

British Consulate General

Number of vacancies
1

Salary Currency
1

HKD

Salary
1

HKD 19,665 per month

Start Date
1

13 May 2024

Other benefits and conditions of employment
1

Our Offer:

The jobholder may be required to travel, and any travel would be monitored in line with COVID-19 situation. Some work (including travel) will be required during the evenings and occasionally weekends, for which time off in lieu (where applicable) will be given.

The British Consulate-General Hong Kong offers a generous leave package of 25 days annual leave (rising to 30 days after 5 years of service) on top of 14 days of public holidays, plus additional time off for volunteering in the community and learning and development.

Other key staff benefits, include but not limited to, a medical scheme for staff plus qualifying dependents; Mandatory Provident Fund (we make an enhanced employer contribution, with % increasing in relation to length of service); 13th Month Salary (one extra month’s salary paid in December); and performance related pay (annual bonus, performance dependent).

We are a strong supporter of continuous personal and professional development. The successful candidate will be fully supported and inducted into the role. We offer a variety of L&D opportunities to help staff improve their skills and capabilities and provide time and support to enable them to take advantage of such activities. Staff can also access a dedicated L&D budget which empowers individuals to bid for funding to address specific training needs.

We also support business-efficient flexible working. Business needs determine whether a role can be done flexibly. Security considerations however mean we are unable to support the provision of IT for hybrid working. Flexible working arrangements can include part-time, flexitime, job sharing and working compressed hours.

This position is open to Hong Kong citizens, permanent residents, and partners/dependents of UK-based diplomatic staff currently posted in Hong Kong. Employment offers are subject to successful clearance of pre-employment checks. No accommodation or relocation expenses are payable in connection with this position. Candidates must have or be able to obtain work authorisation for Hong Kong in order to apply.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

The starting salary mentioned in the job advert is unnegotiable, and there is no additional commission or allowance for this position.

Learning and Development Opportunities (and any specific training courses to be completed):

Courses and materials offered by the International Academy
Attending external events and conferences hosted by academic institutions, business chambers, etc.
Benefit from Posts internal learning and development strategy which allows individuals to bid for specific training needs
Opportunities for job shadowing across the China and HK network when travel is allowed

Additional information
1

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Hong Kong SAR

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

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View Vacancy – HK – Finance and HR Support Officer (Administrative Support), AO

View Vacancy – HK – Finance and HR Support Officer (Administrative Support), AO

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