Main purpose of job:

The main function of this post is to provide support to the Home Office International Operations (HOIO) team based in the British Embassy in Panama City, Panama. 

The role aim will be specifically to deliver projects, maintain and update the administrative records, manage budget and other ancillary duties in support of the HOIO team. Another key role of the position will be stakeholder liaison and management. 

This position requires a high level of integrity and discretion. All candidates should be aware that this appointment is subject to security checks and clearance prior to job offer.

Roles and responsibilities

Project Management

• Lead and manage comprehensive capacity building projects.
• Delivery of ODA/Non ODA funded activities.   
• Create and maintain financial spreadsheets.  
• Monitor and forecast budgets.
• Regularly update team on projects progress.
• Drafting project documentation, including business cases, programs of activity and progress reports.

Stakeholder Management 

• Working closely with the HOIO Team at post and main stakeholders to establish strong working relationships. 
• Development and successful delivery of stakeholder engagement plans in accordance with MOU’s.
• Manage stakeholder mapping and prepare communications to stakeholders and respond to stakeholder enquiries.
• Work collaboratively with other members of HOIO team in the region.
• Provide briefings for and after meetings with stakeholders.
• Attend meetings, conferences and collaborative planning workshops.
• Provide input into weekly reports.
• Training packages development and delivery.

Governance

• Plan, measure and monitor projects progress against set targets.
• Produce reports for weekly team and monthly finance calls.
• Ensure that a proactive risk management approach is taken to all work, ensuring compliance with local and UK standards.
• Keeping all project documents updated including budgets.
• Ensure HOIO procurement is effectively managed and compliant with Home Office/FCDO policy.
• Work closely with Crown Commercial/ FCDO regional procurement hub, tender, manage and oversee all suppliers.

Technical

• Plan, manage and deliver projects in timely and organised manner.
• Awareness of corruption within official institutions.
• Good knowledge of Microsoft Office package.
• Awareness of Health and Safety.

Team Support 

• Support other members of the team at post and overseas. 
• Attendance of Regional Conferences overseas and visit to the UK if required.
• Participate in embassy activities.
• Represent HOIO at post during Higher Officer absence .

Resources managed:

• Manage HOIO budget
• Potential line management of an intern

Essential on arrival: 

• Recent (within the last 12 months) experience in project management aimed at capacity building

• Ability to deal with pressure and work flexibly to deal with changing demands

• Excellent written and oral communication skills

• Experience of report writing in English

• Strong interpersonal skills, including the ability to influence stakeholders at senior and junior levels

• Experience of using evidence and knowledge to support accurate, expert decisions and advice

• Some knowledge of both customs and immigration procedures at the border

• A good level of competence in using Microsoft Word, PowerPoint and Excel and the ability to report accurately

• Willingness to travel domestically and internationally