Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience-based segment and the behaviours and technical/ professional skills-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’

Main purpose of job:

The Key element of this role is to provide direct support to the Corporate Services- Human Resource Team for India Network. You will also provide administrative support to the Director Corporate Services. Good HR and communication skills, attention to detail, are essential requisites for the job. Successful candidate will also need to demonstrate strong interpersonal skills as well as resilience.

Roles and responsibilities / what will the jobholder be expected to achieve:

HR Induction, on-boarding and exit management

• On boarding new joiner in terms of collecting joining documents and issuing appointment letter.
• Supporting HR Manager in organising quarterly Induction programme for new joiners.
• Work on induction feedback and maintain its records.
• Sharing staff manual with new joiners.
• Reviewing and updating staff manual at least once every quarter.
• Monthly coordination with new joiners for meetings with High Commissioner.
• Exit management along with providing CS/HR clearance to the respective department.

Record management:

• Creating and maintaining employee personnel files and also e-filing them.
• Sharing and filing letters related to employment, for all staff.
• Maintain exit staff files as per audit guidance.

Security Background Verification

• Coordinating for security background verification checks for the shortlisted candidates with internal departments and external agency at various stages.
• Follow up with the external agency for reports and any insufficiencies.
• Sending approvals to the recruitment officer and the IT team for arranging access for the selected candidates.

Payments of invoices

• Process Corporate Service (CS)/HR related invoices.
• Raise purchase order (PO) requisition for CS/HR related contracts and payment of invoices.

Payroll Management:

• Coordinating with India Network posts for the monthly variable pay inputs.
• Compiling payroll data including adjustments, amendments relating to overtime, unpaid leave, allowances and other changes necessary for accurate payroll calculation.
• Seeking necessary approvals and sharing final payroll data with respective team before monthly deadline.
• Electronic/physical filing of payroll related documents where necessary.

Rewards and Recognition:

• Coordinate with London for long service awards for staff.
• Manage logistical arrangement for other staff awards like printing certificates, organising distribution of the same during meeting with the High Commissioner.

Others responsibilities:

• Providing administrative support to HR Manager, Head of HR and Deputy Director Corporate Service.
• Provide EA support to Director Corporate Service and his cover.
• Provide leave cover for Community Liaison Officer (CLO).
• Coordinate with other posts on HR related matters.
• Hand over salary cheque to staff.
• Timely distribution of staff pay slips, salary certificates and health insurance card.
• Assisting in managing various HR contracts.
• Managing logistical arrangements for any HR/CS events as and when required.
• Managing MEA Note Verbale Numbers and records for the mission.

Learning and development opportunities (and any specific training courses to be completed):

• Performance Management for Job holder
• All Foreign & Commonwealth Development Office (FCDO) mandatory learning
• Contract Management training
• Foundation level programme

• Essential on arrival: A degree in HR with minimum 3 years of experience in HR
• Strong interpersonal and communication skills, self-motivated and results driven
• Good knowledge and application of IT skills in MS Word, Excel and Outlook. In addition to the interview, MS Excel and communications skills to be assessed through a written assessment as part of the selection process.
• An ability to work on own with minimum supervision or instruction to exercise initiative and deliver results
• Resourcefulness in solving problems and demonstrates good judgement. Ability to respond quickly and flexibly to meet multiple and changing priorities.

Language requirements:

Language:  English

Level of language required:  Extensive