The British Embassy in Israel is part of a worldwide network, representing British political, economic and consular interests overseas and has an exciting opportunity for an Estates and Procurement Officer under the Corporate Services Team.

The successful candidate will be a key player in the Estates team, helping to deliver objectives within a dynamic environment with changing priorities. They will provide administrative and physical support to the team and within the wider Corporate Services (CS) Team. The jobholder will be expected to be able to work both independently and as part of a team, have a ‘can do’ approach and work at pace to carry out their work effectively. 

Duties and responsibilities: 

• Managing the first response of maintenance requests;
• Procurement for the wider Embassy upon demand and support for tender processes;
• Managing & processing Estates procurement and payment requests including rent and va’ad payments, white goods and furniture;
• Manage the Embassy’s furniture inventory including off-site storage;
• Managing property inventory for incoming and outgoing diplomats
• Escorting Estates and Security contractors at properties;
• Deputising for the Estates Manager during their absence and general Estates support as needed;
• Managing the Embassy switchboard and post;
• Line manage three (3) part-time staff. 

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis affecting UK Citizens. 

Key behaviours required:

• Managing a Quality Service – Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
• Developing self and other – Focus on continuous learning and development for self, others and the organisation as a whole.
• Making Effective Decisions – Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
• Working Together – Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.

• A confident communicator with excellent communication skills in English and Hebrew, both verbal and written. Able to express ideas and messages clearly and concisely, both orally and in written communication. 
• Excellent interpersonal skills and ability to develop and maintain a range of contacts to build effective working relationships. 
• A confident self-starter, with a ‘can do’ approach. Excellent organisation and administrative skills, who projects a professional image and builds networks to help get the job done. 
• Ability to work independently and to take initiative as well as being able to work well with others. 
• Demonstrates flexibility, with good time management skills and high attention to detail. 
• Ability to work under pressure. 
• Good IT skills and literacy in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams). Ability to learn new programmes quickly.