The British Embassy Amman has a vacancy for a Security Administration Assistant, job grade Administrative Assistant (AA).

Main Purpose of the Job:

The jobholder will manage / administer the security office and assets in supporting the Corporate Services Assistant (CSA) and Post Security Manager (PSM) in their day-to-day operations and the Embassy holistically and provide an interface for the security office with internal and external customers.

The jobholder will provide translation to the CSA for official paperwork and at external meetings and complete the necessary audits and maintain operational communications equipment. Also, the jobholder will maintain the Security Teams site and keep all files and information within up to date and provide support for both high profile visits and visitors to the Embassy.

The jobholder will also provide support for both high profile visits and visitors to the Embassy and manage the security store and equipment.

Roles and responsibilities 

• Liaise closely with the Post Security Manager ensuring all the His Majesty’s Ambassador (HMA)’s movements are safeguarded and providing outreach clerical work.
• Manage the Security assets of the Embassy, including security crisis equipment, body armour, helmets and misc.
• Manage the Embassy communication equipment and issue of radios, both handheld and / or main base-stations.
• Provide a professional interface with the public, e.g. visitors, deliveries and enquiries, contractors, guests for events.
• Ensure all communications equipment are tested regularly and in good working order. Addressing any problems through either the CSA or Regional Technical Support Staff (RTSS).
• Liaise with internal and external security partners to ensure appropriate security correspondence are managed properly.
• Prepare detailed pre-visit reports of all venues and log them in the Teams shared security area.
• Prepare and ensure Note Verbal (NV) requests for support from the local security authorities are logged in a timely manner.
• Assist the CSA and PSM managing security arrangements for all VIP, Minister and VVIP trips.
• Manage the daily & weekly security reports, including the contracted guards daily work shifts, daily visitors form and daily security briefing notification.
• Act as the security point of contact for His Majesty’s Government (HMG) visitors ensuring the prepared security package is sent out to these HMG visitors.
• Liaise with Transport section for booking of vehicles for the security team.
• Assist the CSA and PSM at all larger Embassy events with the relevant security arrangements with the local security authorities.
• Ensure full compliance with Embassy Post Security Regulations (PSRs).
• Managing & completing regular audits on security cleared contractors list, security banned contractors list, security cleared personnel and transport lists.
• Provide translation from English to Arabic and Arabic to English for the CSA.
• Maintain the security teams shared MS Teams site.
• Provide other relevant security duties as requested by the CSA and / or PSM in support of the Embassy.

The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future, and this would be at the discretion of the line manager/ senior management and agreed with the jobholder. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required.

 Key behaviours required:

• Working Together: Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.
• Delivering at Pace: Take responsibility for delivering timely and quality results with focus and drive.
• Managing a Quality Service: Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.
• Communicating and Influencing: Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.

In addition, we are looking for someone who can demonstrate the Civil Service values of:

• Integrity
• Honesty
• Objectivity
• Impartiality

 Eligibility:

 If you are selected for this position, we will be able to employ you as long as:

• You have the right to live and work in Jordan; and
• You receive the appropriate level of security clearance.

Qualifications, skills, and experience:

• Fluent English & Arabic language (oral & written).
• Previous administrative security experience.
• Relevant IT experience including MS Office (Word, Excel & PowerPoint).
• Excellent organisational skills.
• Ability to work unsupervised.
• Flexibility & ability to maintain professionalism under pressure.
• Be available to work out of hours / weekends when required.
• Translation from English to Arabic and Arabic to English (written & oral)

Language requirements: 

Language: English and Arabic
Level of language required: Fluent spoken and written with ability to translate from English to Arabic and Arabic to English.