British Embassy
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View Vacancy – JPN (Tokyo) – Executive Officer – Air & Broader Capability, EO
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Other British Government Departments (Partners across Government, including UK Visas)
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MOD (Ministry of Defence)
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Main Purpose of Job:
The Tokyo Defence Section is responsible for the delivery of all Defence outputs in Japan. This is an exciting opportunity to support the delivery of our growing ambition across the Air, Space & Broader Capability domains. The post holder will predominantly support the Air Attaché and GCAP & Capability Attaché in delivering the UK’s Defence objectives and broader Japan Network country plan. This Officer will work closely with the Defence Attaché, as well as the Air Attaché and GCAP & Capability Attaché.
What the Jobholder will be Expected to Achieve:
- Support, and at times lead, the Defence Section in cohering Air, Space & broader capability visits and engagement opportunities across the Embassy.
- Contribute to the planning and delivery of in-country discussions, with a view to providing executive and secretarial support for key engagements, including accompanying senior leaders from both the UK and Japan and providing ad hoc assistance to them to support the objectives of their visit.
- Lead administrative and logistics support for Air, Space & wider capability related visits. This will include formulating and submitting note verbales and other forms of Diplomatic applications (these are the means through which nation states formally communicate) as well as formal Request for Visit applications on behalf of the Defence Section. Such diplomatic communications rely on accuracy and will require a keen attention to detail from the job holder.
- Support the Air Attaché in the management of data transfers. This may mean conveying (transport will be provided) hard-copy information to Japanese government departments.
- Support the Defence Section in identifying broader UK/Japan capability opportunities, leading on distinct areas of work as required.
- Within capacity, act as the Protocol Officer for the significant number of inward visits. Learning from an established team you will be able to anticipate the information requirements for both visitors and host nation officials, which will contribute to well organised and successful visits.
- Surge onto high priority work within the Defence Section as required and in support of the wider team. With appropriate discussion and only with agreement, this may include transferring to a similar Defence Section role, at the same grade (for instance Executive Officer – Maritime Capability).
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- Excellent business communication skills in English (orally and in writing)
- Project Management experience
- Good IT skills, particularly Microsoft Office (Word, Excel, PowerPoint etc)
- Strong communications skills and ability to work within a close-knit team. Ability to develop relationships and network is also vital
- Knowledge of Japanese government systems, cultural awareness, and of Japanese business etiquette
- Able to communicate effectively with a range of contacts from a diverse range of sectors and ministries
- Willing to travel within Japan and potentially other nations, for the planning or execution of visits and be able to accompany a group during a visit as required
Language Requirements:
- Fluent Japanese speaker, Professional level of English required with experience of use in a business environment
- Level of language required: Japanese (JLPT N1 or above)
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- Interest in Defence and Security issues
- Motivation to understand Japanese legal restrictions when conducting defence activities in Japan
- Pre-existing experience in the Def & Security sector and/or Government or Defence ministry experience
- Experience on VIP visits from overseas
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Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Seeing the Big Picture
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8 July 2024
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Executive Officer (EO)
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Full-time, Permanent
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37.5
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Asia Pacific
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Japan
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Tokyo
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British Embassy
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1
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JPY
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JPY 524,599 per month
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2 September 2024
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- 1 month salary bonus equivalents payable in June and December
(Note: Salary may be reduced due to tax status) - Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
- 25 days paid annual leave (calculated pro rata)
- Health Insurance and Employee pension (kenko hoken/kosei nenkin)
- Employment Insurance (koyou hoken)
Working Patterns:
Full time and office based. 37.5 hours per week.
The British Embassy Tokyo supports and promotes flexible working as a crucial part of our inclusive offering. This particular role allows for flexibility in start and end times, working compressed hours, working remotely for one day a week, and the possibility of a job share arrangement, subject to agreement with management.
Applicants must possess or be able to secure a local work permit.
Learning and Development Opportunities (and any specific training courses to be completed):
The British Embassy offers comprehensive learning and development opportunities that will be fully available to the jobholder. We regularly run both work area specific training, as well as more general skills development in project management, finance, and leadership. Each year the job holder will be encouraged to use 5 development days to pursue job related and personal development goals.
All staff are required to take a role in the embassy’s crisis preparation and response. Full training will be provided for this and regular opportunities will be available to test and develop your skills.
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Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
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Tokyo
To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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