Roles and responsibilities/What will the jobholder be expected to achieve?

DBT APAC Capability Offer (60%)

You will take pride in supporting DBT’s Capability Offer to its staff. This will include:

People Policy Management (35%)

• Using insights from the annual all staff survey, focus groups and your relationships to draft and implement a People Plan that includes tangible actions and changes that address the real needs of colleagues;
• Ensuring that existing and new People related policies and initiatives are implemented to a high standard consistently across DBT, and that FCDO and platform HR policies are consistently applied across the network;
• Conducting a skills audit across the network to identify gaps and providing strategic recommendations to senior managers about how to respond;
• Engaging with the DBT Senior Leadership Team, the wider Leadership team and all staff to support change – running training sessions, attending team meetings and making sure change is embedded;
• Proactively raising and tackling HR issues as they arise throughout the year, drafting papers and making recommendations at DBT APAC Board meetings.

Recruitment and Induction (25%)

• Running an informative and inspiring quarterly induction for all new staff in region, aligned with HQ and using a blended learning approach (including e learning, webinars and formal training);
• Being the key point person for staff in the region for questions about HR issues / processes, providing clear, accurate and timely advice;
• Liaising with hiring managers to ensure certain roles are advertised well in advance of the start date. Running pre-posting calls and working with DBT HQ and FCDO to ensure colleagues travelling from the UK to work at Post have a smooth start;
• Holding intro and exit chats, feeding back insights from them to relevant People Priorities;
• Maintaining DBT APAC’s Recruitment and People guide which is a “go-to” document for all HR and People guidance. Working with our HR Business Partner and the FCDO’s recruitment hub to ensure our approaches are aligned.

DBT APAC Capability Schemes (20%)

You will lead on DBT APAC’s Capability Schemes. This includes:

• Proactively engaging with relevant learning and corporate teams in the FCDO and DBT to understand, shape and use HMG’s central learning offer where relevant to APAC teams. Tracking and sharing feedback from different learning events to make sure we understand the quality and impact of various training offers;
• Running the process to facilitate an annual L&D fund;
• Championing L&D by masterminding and hosting an annual L&D day for the region;
• Providing weekly updates to the region on L&D initiatives accessible to DBT APAC staff;
• Refining the design of and running our regional secondment scheme;
• Leading on administering our language training offer to staff;
• Overseeing a suite of APAC related initiatives designed to reward our talented performers across the region, working closely with a member of HMTC’s Private Office team on them;
• Designing additional APAC Reward schemes where necessary.

DBT APAC Capability Data (15%)

You will manage the region’s Capability Data. This includes:

• Leading on facilitating an annual People Survey and analysing its results;
• Ensuring the sound day-to-day management of a Census containing key staff data;
• Making strategic recommendations about where our workforce may need to be bolstered, based on data;
• Working with the FCDO Recruitment Hub to understand local market pay, recruitment and retention data and using the insights you gather to develop a pay and reward strategy for the APAC region.

Corporate contribution (5%)

• Provide support where necessary in delivery of the wider objectives of British Embassy in Manila.

You will report to the Head of Operations and Finance in Manila. You will be a core part of APAC’s Operations team in Manila, which is the glue that holds DBT APAC together working on People, data, L&D, finance, procurement and corporate issues. Ultimately this team reports to the region’s Chief Operating Officer (based in Singapore) and you will work closely and directly with them. Both she and your line manager will support you in your career progression.

Please note the exact responsibilities of this role are likely to change over time. Candidates should be willing and open to take on a variety of work. In return there is plenty of scope to develop and support you in your development goals such as CIPD qualifications.

This role may involve limited travel to APAC Posts.

Language requirements:

Language: English

Level of language required: Excellent