View Vacancy – Office Manager NCA EO (05/24 DAR)

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View Vacancy – Office Manager NCA EO (05/24 DAR)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category
1

Other British Government Departments (Partners across Government, including UK Visas)

Job Subcategory
1

NCA (National Crime Agency)

Job Description (Roles and Responsibilities)
1

Main purpose of job:

The successful candidate will be responsible for providing wide ranging office management and administrative support to the National Crime Agency (NCA) Team at British High Commission in Dar Es Salaam. The role provides an opportunity to work in a fast paced role supporting a high profile foreign policy priority by helping tackle Serious and Organised Crime in Tanzania and the East Africa Region. The successful candidate will be working with a wide range of colleagues across the crime and justice sector within the British High Commission in Tanzania, UK and Tanzanian Government Departments, and other Foreign Missions in Tanzania.

Roles and responsibilities:

Key Responsibilities:

· Manage significant budgets maintaining precise records on HERA and NCA records.

· Provide administrative support to NCA Team.

· Complete corporate records in a timely and accurate manner.

· Develop skills and understanding of the maintenance and research of analytical data.

Duties and responsibilities:

· Through a clear understanding of budgetary processes, be able to manage NCA budgeting processes including cross charging and HERA accounting processes.

· Organise travel and accommodation arrangements for NCA staff Dar Es Salaam, and those of visitors planned throughout the year.

· Maintenance of an office diary and ILO diary and contacts database.

· Keeping office inventories up to date, including the timely submission of returns to NCA London.

· Liaison with other NCA offices and other law enforcement partners in person and in writing, collating information and preparing reports.

· Searching open source material, keeping abreast of news and media relating to NCA business.

· Arranging and attending conferences, meetings, workshops and representing the NCA at such events as appropriate.

· Timely completion of one’s own performance records as well as that of those managed.

· Performing ad-hoc duties such a managing other corporate duties as is commensurate to the role.

· Maintaining the role of single point of contact in relation to IT issues.

Resources managed (staff and expenditure):

NCA Budget (not yet finalised for 24-25)

NCA vehicle

NCA Monthly Expenditure

NCA Monthly Statistics returns

Essential qualifications, skills and experience
1

Previous administrative and/or project management experience or other relevant transferable experience.

Desirable qualifications, skills and experience
1

· Ability to plan ahead and prioritise effectively

· Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel

· Experience of budget management including monitoring spend and processing invoices

· Ability to produce clear and accurate work with attention to detail

· Strong communication skills

· Ability to meet deadlines in a fast paced environment

· Ability to work independently and use initiative to solve problems

· A flexible and proactive approach

Required behaviours
1

Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing

Application deadline
1

12 April 2024

Grade
1

Executive Officer (EO)

Type of Position
1

Fixed Term

Duration of Post
1

12 months

Region
1

Africa

Country/Territory
1

United Republic of Tanzania

Location (City)
1

Dar Es Salaam

Type of Post
1

British High Commission

Salary
1

TZS 3,666,247

Start Date
1

1 August 2024

Other benefits and conditions of employment
1

Learning and development opportunities:

The job holder will have the opportunity to undertake training associated with their role in line with the Foreign, Commonwealth & Development Office provisions. The Foreign, Commonwealth & Development Office offers all its employees the opportunity to pursue a City and Guilds Diploma through the Diplomatic Academy. The Regional Learning and Development Team visit Tanzania regularly.

Working patterns:

Full Time, Monday – Thursday 07:00 – 16:00, Friday 07:00 – 13:00,

Hours per week – 36.25h (exclusive of lunch break)

The NCA are 24/7 Organisation and the successful applicant will be expected to be flexible with their working hours when required to facilitate training courses or attend conferences.

There are options for working from home on specific days of the week in line with Operational requirements.

Any other information (or specific local Post requirements):

Holder of UK, USA, Canada, Australia or New Zealand passport only.

The applicant must have a permit to work in Tanzania; s/he cannot be a dual Tanzanian national. The applicant has to be able to acquire and maintain a SC clearance. The applicant will also be required to have enhanced vetting checks that will allow access to NCA systems. Any previous security clearances from the above mentioned five countries are an advantage.

Additional information
1

Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission are subject to Terms and Conditions of Service according to local employment law.
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status.
The British High Commission does not sponsor visas/work permits except where it may be local practice to do so.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
Reference checking and security clearances will be conducted on successful candidates.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Dar Es Salaam

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

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View Vacancy – Office Manager NCA EO (05/24 DAR)

View Vacancy – Office Manager NCA EO (05/24 DAR)

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