tendersglobal.net
Foreign, Commonwealth and Development Office (Policy & Political roles)
Economic and Prosperity
Main purpose of job:
The British Embassy in Caracas is looking to recruit a bilingual (Spanish and English) Personal Assistant for the Head of Mission.
This is a varied, fascinating role, right at the heart of everything the Embassy does. The job holder will work directly with the Head of Mission, providing administrative support and managing his professional (and some personal) commitments, and working on some of the most important and high profile issues the Embassy deals with.
The role goes well beyond just diary keeping. The Head of Mission will rely heavily on the job holder’s ability to support him on prioritising competing priorities. The job holder will, therefore, be expected to proactively and strategically manage the Head of Mission’s time, working closely with him but also showing initiative to anticipate needs, balance competing demands, and ensure quality-control of everything he does.
The job-holder needs to have strong interpersonal skills. He or she will work closely with the Head of Mission and so needs to be able to develop a strong and trusting relationship with him. But the job holder also needs to be able to work flexibly and constructively with others from across the Embassy and beyond, following-up on the Head of Mission’s requirements of them but also supporting them when needed on wider Embassy projects. Strong stakeholder management skills are also important. The job holder will be the main point of contact within the Embassy for many of our most important and senior external contacts, so he or she needs to be unfailingly efficient but also friendly and approachable.
You will work closely with other staff in the Embassy (particularly the Embassy’s Events Manager) and in the Head of Mission’s Residence, as well as with colleagues in the British Government in the UK. From time to time, you will also provide some administrative support to the Deputy Head of Mission
Roles and responsibilities:
Day to day responsibilities vary, but core duties typically include:
Resources managed:
Management of the HoM’s travel budget
Essential on arrival:
Language requirements:
Language: Spanish and English
Level of language required: Advanced Spanish and English (at least C1 fluency on the CERF or equivalent.
Fluency will be assessed through the recruitment process, including at the interview stage.
Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together
11 September 2024
Administrative Officer (AO)
Full-time, Fixed Term
35.5
6 months
Latin America and Spanish speaking Caribbean
Venezuela
Caracas
British Embassy
1
21 October 2024
Working patterns:
35.5 per week
Monday-Thursday 08:00-16:30, Friday 08:00-13:15
Flexible working is an option in line with our terms and conditions.
Learning and development opportunities:
The British Embassy is strongly committed to learning and development (L&D), with an active L&D Committee and offers a wide range of in-house training and funding for external training. All staff are encouraged to set aside time for L&D. The jobholder will receive training according to the role, have full access to the UK Diplomatic Academy and online training resources and will be encouraged to take full advantage of both formal and informal learning events as and when available and relevant.
The successful candidate must be eligible to work and live in Venezuela. Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and an enriching learning and development opportunities. The FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.
Caracas
To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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