GUARDING

• Daily interface with and management of the contracted guard force ensuring service delivery against KPIs, ensuring guard awareness and response to emergency procedures, including fire and incident drills, real or otherwise.
• Preparation of contracted guard force briefing procedures, security, event and emergency plans.
• Ensuring the function of contracted guard force technical equipment.
• Liaison with guard force provider regarding guard appointments, security clearances and training.

OPERATIONAL SECURITY

• In collaboration with ROSM, provide security advice including management and investigation of operational incidents and security and safety risks.
• Be point of contact for all event security issues, ensuring guest lists are received in sufficient time and additional resources deployed where necessary, taking into account budgetary constraints and any necessary changes and adjustments in the program when required. Ensure the proportionate safety and security measures are in place.
• Advise the Post Security Officer (PSO) and ROSM of any security breaches and occurrences, concerns and requirements, including repair of security equipment, CCTV, gates, bollards, blockers and perimeter fencing etc.
• Security briefings for official visitors, temporary duty staff, new joiners and arriving families and assisting with training delivery to contractors.
• Issue entry passes; maintain access control system and database.
• Assist ROSM with implementing Overseas Security Advisor (OSA) recommendations, CBS clearances, independent research, providing reports on security-related subjects as required, analysis of current crime figures and trends in liaison with PSO and ROSM.
• Be part of the Embassy crisis management plans and take part in crisis exercises as and when required.
• Develop collaborative security knowledge via networks with other Embassy’s security staff, the Police and diplomatic security colleagues.
• Carry out regular emergency drills and security training for staff and other third party personnel.
• Be available to escort non-cleared contractors or visitors.

 TRANSPORT

• Manage a team of 2-3 drivers. Work with wider Embassy teams, especially private office, to meet and manage the Embassy transport requirements smoothly.
• Create, manage and supervise transport logistics and delivery for VIP visits.
• Manage purchase/dispose of vehicles and vehicle parts as and when needed through the FCDO internal accounting system, keeping management well informed in advance.
• Ensure scheduled or emergency maintenance of the official fleet.
• Champion a ‘customer first’ approach. Understand and appreciate customer requirements and quality standards. Meet and exceed customer expectations.
• Maintain an excellent working knowledge of, and work proactively and in accordance with, all current and anticipated legislative requirements and best practice relevant to the transport.
• Consistently promote and adhere to the Embassy policies, procedures and relevant legislation, including but not limited to aspects relating to health and safety.
• Assist UK-based staff in registering and de-registering personal vehicles utilising a knowledge of the local law and VAT and excise reconciliation.

HEALTH & SAFETY – POST FIRE SAFETY

• Be the first point of contact for fire safety issues acting as a leader in the fire safety field, cooperating with among the dedicated fire brigade, FM Service Provider, local H&S provider and the Residence team, etc.
• Work proactively to maintain H&S working conditions at the Embassy, identify and report any hazards, risks or incidents.
• Ensure all staff and third-party personnel, if applicable, receive adequate training and instructions in emergencies and procedures.
• Lead on the Embassy’s response to the annual Post Compliance Assessment.
• Conduct and record weekly fire safety audit checks, maintaining the Embassy Fire Safety Manual according to the FCDO requirements.
• Conduct and record annual evacuation drills (the Embassy and the Residence), arrange for the fire safety trainings and practical exercises for staff, including recruitment and management of the Embassy fire wardens and Post Fire Safety Managers.

OTHER DUTIES  

To support ROSM in their absence by:

• Providing first rate professional and up to date security advice to all staff regarding the management and investigation of operational incidents.
• Manage any operational incidents with calmness, empathy and expertise in a way that ensures the Embassy’s security and reputation is maintained.
• Liaise with CST to conduct residential properties security surveys on potential new staff residential properties as well as post-incidents or audit checks.
• Act as point of contact for any local security projects under the guidance of the ROSM.