Main purpose of job:

• Develop and manage a corporate services procurement pipeline and contract tracker
• Coordinate and maintain oversight of procurements within post’s delegation, ensuring legal, policy and regulatory compliance
• Ensure contracts are managed according to best practice and deliver value for money
• Ensure value for money when purchasing goods and services.
• Support the management of procurement & commercial risks for corporate services provision

Roles and responsibilities

We are recruiting a Procurement and Contract Coordinator to oversight the Corporate Services procurement process for the British High Commission. This role is essential for the delivery of procurement systems and processes across the platform, providing direction to the contract managers within the Corporate Services team.
  
We are looking for someone with experience in procurement and contract management, ideally with evidence of delivering in a similar role with similar challenges. The successful applicant must have resilience to manage multiple projects concurrently and understand the broad range of procurement activities and how procurement and contract management impacts on all areas of operations. 

Main duties and responsibilities: 

• Determine platform procurement requirements, develop a procurement pipeline and select the most appropriate procurement route based on FCDO policies and practices.
• For Post procurements, plan, organize and lead the bid process including drafting and issuing documents, developing bid evaluation criteria and convening an evaluation panel.  This includes supporting staff on low value procurement activity including optimisation of suppliers.
• For Hub procurements work closely with Hub and Post to manage the procurement and contracting process.
• Ensure the integrity, fairness and transparency of the end-to-end procurement process.
• Prepare contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of the FCDO and Post, and that all legal and regulatory requirements are met.
• Monitor supplier performance and compliance and support contract managers to resolve supplier disputes.
• Create regular opportunities for staff and customers to improve service quality and demonstrate a visible involvement.
• Sit on evaluation committees, to ensure the integrity of the competitive process and exercises appropriate judgement and tact while ensuring to protect confidential information.
• Work with the Hub procurement team to develop and to standardise new policies and processes in line with regulatory requirements.
• Work with finance colleagues at post and Hub on developing processes and tools to ensure that procurement activity is accurately reflected in business plans and budgets.
• Support post staff build their capacity so that they are fully competent in procurement best practice
• Carry out any other related duties as assigned by the Line Manager, including taking on a crisis response role and a corporate duty (cross-cutting)

• Minimum 2 years’ experience in procurement and contract management
• A degree in Business Administration, Supply Chain Management, Finance, or equivalent
• Excellent written and spoken English
• Demonstrable market research skills within procurement framework
• Demonstrable stakeholder relationship management skills.  
• Strong Negotiation skills
• Strong interpersonal skills
• Strong customer service background
• High proficiency with MS Office suite