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View Vacancy – Residence Support Officer (FRA23.572)

  • Contract
  • Paris
  • Posted 7 months ago

British Embassy

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View Vacancy – Residence Support Officer (FRA23.572)


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Residence and Support Staff)

Protocol, Visits and Events

The British Embassy in Paris is part of a worldwide network, representing British political, economic and consular interests overseas. It is also part of the UK’s France Network including offices in Lyon, Bordeaux and Marseille and representation to international organisations in Paris (OECD and UNESCO) and Strasbourg (CoE).

The British Embassy in Paris is looking to appoint a Residence Support Officer. Reporting directly to the Residence Manager, the Residence Support Officer provides administrative support to all 4 Residence teams: pantry, kitchen, housekeeping and events, as well as to the Residence Manager. Approximately 550 events are held at the Ambassador’s Residence each year, entertaining a total of 18,000 guests. The successful candidate will have a key role in ensuring that Residence events and visits run smoothly and efficiently, whilst thriving in a fast-paced working environment where attention to detail and excellent communication skills are essential.  

Roles and responsibilities:

  • Assist the Events team as required with the delivery of successful events.
  • Manage a busy and often-changing Residence calendar, keeping all records and team members updated accordingly. 
  • Assist the Events team with managing a database of contacts.
  • Preparing monthly reports for verification by the Residence Manager.
  • Accounts reconciliation, payments, generating invoices and other basic financial functions.
  • Office administration tasks including file management, handling correspondence, ordering stationary, updating event’s database and Teams channel. 
  • Take responsibility for the houseguest programme through effective communication with Private Office, Security and Residence Teams. 

  • Excellent level of English and French is essential (both oral and written) at a C1 Level or equivalent according to CEFR*.

  • Outstanding interpersonal skills and diplomacy with the ability to liaise with staff at all levels of seniority, partners and suppliers.

  • Excellent organisational, time management and communication skills.

  • Attention to detail and ability to take initiative to lead tasks, whilst prioritising workload.

  • Ability to forward plan and coordinate activity among a range of stakeholders.

  • Proficient in all MS Office applications with excellent Excel and Outlook skills.

  • Working within a fast-paced administration or similar role. 

  • Experience collaborating in large teams or on projects.

  • Managing and controlling financial transactions and/or basic bookkeeping skills.

  • Working within an international environment or with multicultural teams. 

Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together

29 October 2023

Administrative Officer (AO)

Full-time, Permanent

35

Europe, Eastern Europe & Central Asia

France

Paris

British Embassy

1

EUR

3681 Gross

18 December 2023

This is a full-time 35hrs per week, permanent position based at the British Embassy, in Paris, France. The successful candidate may be required to work flexibly on occasion, in line with operational requirements. The post is a high profile post, which means that there are often competing high priority tasks. The ideal candidate should therefore have the ability to work efficiently within a high-pressure environment.

Wide range of Learning and Development opportunities will be provided by the International Academy, FCDO GLO and the Civil Service Learning.

There is a strong diversity and inclusion ethos in the Embassy and a range of groups and committees including on Wellbeing, Respect and Gender.

All appointments are subject to professional background checks and satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at https://casier-judiciaire.justice.gouv.fr/), two written proof of address (utility invoices and/or bank statements) and two references.

Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCDO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.

Your application will only be considered if you follow the guidance below:

  • Your application must be sent in English only.
  • Your application must clearly indicate all nationalities you hold.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please refer to the “Common European Framework of Reference for Languages”.  For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.

Paris

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

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