The British Embassy Riyadh has a vacancy for a Corporate Services Manager, Finance, job grade Executive Officer (EO), on a fixed term contract of one (1) year.

The jobholder will provide accurate forecasting, budget management, and financial administration, and will ensure that the KSA Network (covering Riyadh and Jeddah) meets audit requirements in preparation for MAP/ NAO audits. They will also be the line manager for three (3) staff members.

Duties and responsibilities:

• Lead on the operational management of Post’s/ Embassy’s day-to-day finances and supervision to improve/ maintain financial performance and compliance indicators (FPCI) and key performance indicators (KPIs). Actively engage with the Finance and Procurement Hubs to inform colleagues of Post’s compliance with the ‘Purchase to Pay’ model. Manage high value contracts effectively.
• Budget management and presenting financial reports to Senior Management and Partners Across Government (PAGs) as required.
• Oversee the preparation and submission of the Quarterly VAT claims for the KSA Network
• Lead on Mid-Term Financial Planning (MTFP) for the Network, liaising with stakeholders to understand financial requirements.
• Accurately forecast the annual costs for the Network and ensure the budget remains within 1% of the Network’s allocation.
• Prepare and submit Overseas Accounting Return (OAR) to the Finance Directorate.
• Manage administrative and capital spend in line with the Directorate. Actively liaise with the Network’s Account Manager in the Directorate and key stakeholders.
• Provide financial support and guidance to resident PAGs and increase awareness of policies and procedures that underpin ‘One HMG Overseas.’
• Review audit requirements and ensure all records are maintained to the correct standard.
• Maintain MAP requirements and prepare annual responses.
• Identify and maximise efficiencies and responsibilities to meet the demands of a busy Network and maintain a working knowledge of wider corporate responsibilities.
• Line manage up to three (3) staff members. Ensure the team have the right skills to complete their roles and efficiently produce reporting and invoices to support income generation and maintain the Network’s finances in line with the Directorate’s guidelines.
• Contribute to activity within the wider Embassy, including support on high profile visits and other cross-cutting corporate tasks and participating in the Embassy’s emergency planning and any other response to a crisis affecting UK citizens.

The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future, and this would be at the discretion of the line manager or head of section. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis.

Key behaviours required:

• Making Effective Decisions – Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
• Changing and Improving – Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
• Working Together – Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.

• Strong financial and budget management skills. Previous experience in finance management and budget management, ideally for at least two (2) years.
• Team player who is capable of working on their own initiative and manage others.
• Excellent organisational skills, including ability to organise and prioritise workload, organise records, and meet deadlines and changing priorities whilst maintaining close attention to detail and without compromising the quality of the work.
• Excellent interpersonal and communication skills with a strong customer focus. Able to maintain a range of contacts to build effective working relationships and work well with staff and teams within the Network.
• Demonstrates courtesy and consideration in dealing with all stakeholders. Able to show discretion in handling any sensitive matters, with the trust of all involved.
• A confident communicator with excellent interpersonal skills and proven ability to engage at all levels internally and with external stakeholders.
• Excellent communication skills in English, both verbal and spoken. Able to express ideas and messages clearly and concisely, both orally and in written communication.
• Proficiency in Microsoft Office tools (Outlook, Word, PowerPoint, Teams), particularly Excel. Accurate typing and proofreading skills.