Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience-based segment and the behaviours and technical/ professional skills-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’

Main purpose of job:

Store Assistant is an important administrative role within the British High Commission, Islamabad. 
We are having accommodation & furnishing items, home electronic appliance, HVAC/Power plants parts and construction materials at our stores. As a store assistant, you will have to work on inventory tracking system and procedures to streamline our business. The main responsibilities of this position include meeting inventory goals, managing tracking systems and acting as a liaison to other departments.  The successful candidate will offer recommendations to ensure ideal levels of inventory in the stores. You will have to set reorder points to establish the stock level at which you need to order more inventory to prevent stock outs. You will have to perform regular audits for the inventory to control the inventory and to discover potential issues quicker or before they arise. You will have to arrange material inspection as per the specs and demands. 
This is a customer facing role that involves regular demand of material from our UK and country based staff, Technical Works Group and Accommodation & furnishing. You will have to supervise and do necessary arrangement for auctions. You should have a solid technical background regarding material used in Power plant, HVAC system, electrical, mechanical and civil works combined with the knowledge of accommodation and furnishing items. You will be responsible for keeping the FCDO’s health & safety standard in all the stores. You will be reporting to the TWG store supervisor.

You will work in the Technical Works Group (TWG) office of the British High Commission.  TWG provides facilities management covering all domestic and commercial services the British High Commission.  We are looking for a team player who is a confident, hardworking, honest having strong stores and inventory management skills.  The successful applicant should also have office administrative skills.

Roles and responsibilities / what will the jobholder be expected to achieve?

• Maintain accurate catalogue numbering for all items
• Maintain minimum/maximum stock levels (Safety Stock) for all categories.
• Accurately maintain stores database
• Supervise, arrange and record items for disposals/auctions
• Do costing of issued material on daily basis and generate reports.
• Forecast demands for running items on the basis of previous trends
• Examine the levels of supplies and raw material to determine shortages.
• Document daily deliveries and shipments to update inventory.
• Perform daily analysis to predict potential inventory problems.
• Suggest solutions for continuous improvements
• Keeping records of incoming and outgoing items and maintaining accurate stock levels on the Excel sheet and inventory database.
• Storing the various stock items in the most appropriate fashion, i.e., binning and/or racking them by the best methods and placing them in such a way that any item or material in the store can be located quickly and easily when it is required
• Ensuring the safety of all items and material while in the stores area, i.e., protecting them from pilfering, theft, damage and deterioration
• Ensuring, when necessary, that items issued from the stores are packed or packaged appropriately so that they will not be damaged or caused to deteriorate while in transit to their destinations
• Ensuring the Quality Control procedure after receiving material from the vendors.
• Performing other duties as assigned by the Line manager

• Intermediate
• Certification in inventory management
• Solid knowledge of data analysis, inventory management software, and forecasting techniques
• Outstanding organizational and problem-solving skills
• Experience on working on MS Excel
• Valid driving licence
• Experience in office administration.

Language requirements: 

Language: English, Urdu

Level of language required: Should be able to write email and speak basic English.