Roles and responsibilities / what will the jobholder be expected to achieve?

1. Administrative tasks (30%) 

• Organise, plan, and deliver events, meetings, and official visits.

• Develop external and internal communication products.

• Continuously update office databases and manage archives in compliance with GDPR and information management guidelines.

• Develop official documents under the guidance of the Biodiversity and Oceans Officer (e.g., official invitations, letter preparation, presentations, briefings, among others).

• Responsible for organising and managing IT requirements for in-person and virtual meetings as needed by the EP&BO team.

• Provide translations (English-Spanish/Spanish-English) as required.

2. Finance and budget planning and processes (20%) 

• Support the management of suppliers, quotations, procurement, and payments through the HERA system.

• Forecast and track the team’s expenses effectively.

3. Support the delivery of the biodiversity and ocean’s portfolio (30%) 

• Assist the Environmental Policy Lead/Head of Oceans and Biodiversity and the Biodiversity and Oceans Officer in managing the biodiversity and oceans portfolio.

• Support the engagement process for calls for proposals from FCDO and DEFRA related to biodiversity and oceans.

• Support stakeholder engagement.

• Develop readouts, draft documents, and conduct research.

4. Support the advancement of the biodiversity and oceans diplomatic agenda (10%) 

• Assist the Environmental Policy Lead/Head of Oceans and Biodiversity and the Biodiversity and Oceans Officer in developing initiatives to advance the diplomatic agenda and FCDO priorities related to biodiversity and oceans.

• Be creative and propose activities that help the B&O team further the diplomatic agenda surrounding biodiversity and oceans.

5. Corporate objectives (10%)

•  Actively participate in the corporate life of the Embassy.

• The jobholder will be expected to manage their own administrative tasks within the Economic, Climate and Science team.

• Complete performance appraisal requirements, including setting a career development plan, and identify and attend opportunities to enhance existing skills and/or develop new ones.