Note: All applicants are required to mandatorily fill the complete online Application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Main purpose of job:

The Transport Manager holds the responsibility for the development, performance and maintenance of all the organisation’s driver team and transport pool to produce an efficient transport service, maximising service, performance, value and profitability against pre-agreed targets.

The Transport Manager manages all aspects of the transport fleet for BDHC Karachi, which include, but are not limited to maintaining all vehicles in accordance to UK guidance and local laws, maintaining detailed records of vehicle servicing and inspections, ensure prompt and minimal down time on repair vehicles, scheduling/rotating of vehicles for operational efficiency, manage transport kits including updating registers of first aid kits, drivers first aid training, analysing data to increase operational efficiency, developing strategies for greater fuel efficiency, etc.  He/she also has oversight of the Transport Mechanic and the team of highly skilled BDHC drivers.

We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.

Roles and responsibilities that a jobholder will be expected to achieve:

Transport Operations: 

• Lead the transport team and full transport operation of the BDHC, which include the oversight and monitoring of driver behaviour, ensuring a high level of customer service and professionalism.
• Oversight of team implementing transport bookings to ensure compliance and consistency, ensuring drivers shift system is functioning correctly so that overtime is kept at a minimum, resolving all HR aspects of the transport pool and ensure mandatory training is completed regularly. Monthly monitoring and reporting on vehicle tracking system to improve driving skills.
• Ensure drivers who have advanced/specialist armoured driving skills are current, up to date and within allowable periods – plan for these skills renewals well in advance to ensure any budgetary requirements are planned for within the section’s budget allocation.

Transport Fleet Management: 

• Manage the transport fleet rotation which includes updating and maintaining the fleet asset register and 5-year rotation strategy.
• Preparing of annual capital purchase bids for the transport section keeping in view efficiency, effectiveness and value for the money.
• Disposing/releasing transport which are over mileage and depreciated vehicles and organising those recommended for auction/return back and updating the fixed asset registers.
• Liaise with garage team to develop a systematic mechanism to ensure all vehicles are roadworthy and schedule for repairs as necessary.
• Maintain Armoured Vehicle (AV) register and ensure appropriate milestones of such are updated and repaired to a standard as agreed by FCDO policy.

Visits:

• Support and Assist transport requests for (V)VIP visits and work with/prepare these visit plans in close coordination with the other Team Leads.
• Ensure drivers allocated to VIP visits have advanced driving skills which are current and up to date.

General duties:

Oversee and ensure any official travel which result in issues such as:

• Accident
• Damage to vehicle and/or driver/passengers are reported and dealt with immediately, including submission of a formal report which is submitted to Procurement Lead/or/Corporate Services Manager and provide a recommended action to be taken as appropriate and when necessary.
• Checking fuel supplies and ensuring fuel consumption is in line with expected outputs.
• Prepare budget for fuel purchases, notifying manager and finance if cost rises substantially, ensuring an explanation of the reason behind this.
• Manage fuel suppliers’ engagement and ensure payments are completed promptly.
• Prepare monthly reports of vehicles and fuel, indicating any areas that need attention (i.e. sudden surge in fuel consumption) and provide a rationale/reasoning for the issue(s).
• Ensure drivers have the appropriate licence for the vehicle they are driving.
• Drivers take the right number of breaks and periods of daily and weekly rest based on the relevant regulations which apply.
• Ensure drivers record their duty, driving time and rest breaks on the appropriate equipment or in drivers’ hours books and their records are being handed back for inspection as required.
• Manage request for Uniforms for drivers.
• Implement the drivers code of conduct and ensure that drivers rest/waiting rooms are maintained to living standard comparable to rest of office and housing accommodation on BDHC property.
• Prepare Drivers weekly rotas.

Someone who can demonstrate the following characteristics:

• Integrity
• Honesty
• Objectivity
• Impartiality

Resources managed (staff and expenditure):

• Line manages 16 drivers + 2 mechanics
• Transport Fleet including Armoured vehicles, SUV, Pick up, Motorbikes and Utility vehicle.
• Budget: Approximately £70,000 P.A.

Learning and development opportunities:

The role is a great opportunity to work for the British government. You would learn how a Deputy High Commission operates, have exposure to a wide range of people and skills. You would have access to cross-mission L&D opportunities, as well as in-house training in how the UK government responds in a crisis.

Any other information (or specific local Post requirements):

Working knowledge of local procurement facilities.

This is a challenging role and is suited to a dynamic, self-starter with a proven track record. We are looking for someone who is confident and can solve problems and launch themselves into new tasks with energy and enthusiasm. You will be working with close collaboration with the transport team, drivers and the entire BDHC mission with a wide range of people from different backgrounds, including other government departments.

Essential on arrival:

education: Graduate calibre and qualified by experience. 

Experience:

• Minimum 2+ years in logistics/transport management
• Knowledge and experience of transport fleet management.
• Fluent communication skills in English and Urdu both written and spoken. Able to communicate clearly and concise.
• Qualification to drive armoured vehicle.
• Line, team and people management skills.
• Financial and asset management skills.
• Able to manage customer expectations and display a flexible approach being resourceful and solve problems.
• Team player who can show initiative.
• Strong IT skills (Microsoft office applications, outlook, word, excel, PowerPoint, teams).

Language Requirements:

• Language: English 
• Level of language required: Proficient written and spoken