View Vacancy – TW – Executive Assistant, Events & Corporate Manager, EO

tendersglobal.net

View Vacancy – TW – Executive Assistant, Events & Corporate Manager, EO


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Department for Business and Trade roles (DBT)

Department for Business and Trade (DBT)

Main purpose of job:

This role is at the heart of the British Office’s trade and investment section, supporting bilateral commercial relations between the UK and Taiwan.  This person will be the heart of the department, supporting the directors, leading on corporate matters and lending a hand across our most high-profile projects. 

The Trade and Investment section is part of the UK’s Department for Business and Trade (DBT). The team supports both Taiwanese and British companies across a range of high-profile industry sectors and contributes directly to both economies. 

This is a new role to support DBT Taipei to carry out key business functions. The role will directly support both the (i) Director of Trade and Investment Taipei and (ii) Deputy Director of Trade and Investment Taipei deliver their objectives.

We are looking for a reliable, organised people person who enjoys working in an international team environment and that will thrive in our busy and fast-paced office, while supporting an ambitious team. The ideal candidate will be someone who is comfortable working with senior staff, collaborating with others and has a very strong attention to detail.  

The role will be varied, from leading on major events to working on the budgets. It will utilise a variety of skills and allow you to carve out some areas of specialty. 

The Department for Business and Trade (DBT) operates in 108 countries. Establishing new relationships around the globe, DBT promotes UK trade to ensure the UK takes advantage of the huge opportunities open to us, securing and improving economic well-being, stability, and helping to create tens of thousands of jobs. His Majesty’s Trade Commissioner (HMTC), based in Singapore, is responsible for Trade and Investment work in the APAC region. With over 280 staff over 14 markets, DBT APAC is a fast-paced, and exciting place to work. 

Roles and responsibilities / what will the jobholder be expected to achieve?:

Brief readout and actions from each meeting, with timeline and lead allocated.

Performance & Delivery Support:

  • Collate information on performance reporting, including CRM interactions, meeting readouts, pipeline development, market access successes and export wins;
  • Monitor spend against allocated budget allocation and update records accordingly.
  • Capture evidence of ROI against marketing spend;
  • Organise staff meetings, including away days and social events;
  • Highlight regional opportunities for staff e.g. secondments and opportunities for learning and development;
  • Monitor number of planned external meetings per sector and subsequent readouts;
  • Organise bi-monthly meetings with Country Director and sector leads to review pipelines and progress against targets.

Core operational and business functions:

  • Provide personal assistant support to both Director of Trade and Investment Taipei and (ii) Deputy Director of Trade and Investment Taipei, including diary management and logistical support. The latter will be your line manager.
  • Coordinate business planning process for DBT, including collating performance targets for Taiwan;
  • Collate inputs from teams as needed for reporting and updates for DBT APAC board and British Office Taipei;
  • Set and implement approach to key documents across DBT e.g. what core DBT briefing documents are needed, how frequently they are updated etc;
  • Support DBT Director and DBT Deputy Director in the implementation of the Taiwan Business Plan, driving good behaviours (i.e. the data transition) and supporting analysis of the People Survey results in DBT Taiwan.

Visits Lead:

  • Act as the central organiser across DBT Taipei for key visits to Taipei by coordinating inputs, organising the logistics and leading on the execution.
  • Act as the central organiser across the British Office Taiwan for key events, such as the annual Southern Reception.

Resources managed (staff and expenditure): 
     
None. Opportunity to bid for funding for projects and travel.

  • Strong IT skills (including standard Microsoft Office program – Outlook, Excel, Word, PowerPoint and Teams)
  • Excellent communications skills in written and spoken English
  • Ability to influence, persuade and cajole teams into activity
  • Ability to multitask and balance many projects at once
  • Ability and willingness to work at pace
  • Strong attention to detail

Language requirements: 

Language: English & Mandarin

Level of language required: Fluent (spoken/written) 

  • Experience of managing an operational team
  • Managing, designing and executing events
  • An understanding of both British and Taiwanese cultures
  • Confident at handling data and conducting analysis

Communicating and Influencing, Delivering at Pace, Working Together

7 August 2024

Executive Officer (EO)

Full-time, Permanent

40

Asia Pacific

Taiwan

Taipei

British Office

1

TWD

TWD 76,143

30 September 2024

The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.

Working at the British Office Taipei will give you an excellent opportunity to develop professionally. You will be given considerable autonomy to own your portfolio of work, empowered by managers to build professional networks at senior levels in partner organisations, reporting to seniors and with opportunities to prioritise your own development. Working with the British Office is an excellent way for ambitious people to make a mark quickly and establish their brand in areas of high policy and commercial importance.

We offer: 

  • A broad learning and development offer, with funding to support staff to build skills in relevant areas. This includes secondment opportunities as well as global leadership courses and role-specific L&D such as ‘introduction to emerging technology’ or ‘trade policy fundamentals’.
  • 13.5 month payment in December (pro-rated based on start date) and subject to statutory payroll deductions
  • Access to a global network of experts
  • Opportunities to travel
  • Annual leave starting at 18 days with one additional day added each year up to maximum of 30 days (in addition to UK and Taiwanese national holidays)
  • Centrally located office, with a modern, spacious and well-lit working space.
  • Options for flexible working where necessary – e.g. working from home.
  • Reasonable working hours and respect for your work/life balance.

Learning and development opportunities (and any specific training courses to be completed):

Jobholder is entitled to access all learning and development opportunities available for the job grade EO which includes FCDO Diplomatic Academy as well as competence-based training at post.

  • Develop regular contact with senior figures in UK and Taiwanese business and government;
  • A modern, environmentally aware working environment in the centre of Taipei;
  • Strengthen strategic and project management skills;
  • A senior management team committed to achieving a healthy work-life balance for its employees.

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Office are subject to Terms and Conditions of Service according to local Taiwan employment law. Candidates must have the correct permit to work in Taiwan in order to apply.

No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain correct permit to work or work authorisation in Taiwan in order to apply. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Working patterns:

Working patterns:

British Office Taipei has a strong commitment to work/life balance. Standard office hours are 9.00-17.00 with flexi-hours possibility within the opening hours 8.30-18.30. We also have mobile technology and offer hybrid working with remote working days to be agreed with line managers.

Your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. 

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.

Indicated start date is provisional and subject to successful completion of reference and security checks.

To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.

Please check the application centre regularly for any update on your application.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Taipei

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

Share

Recent Posts

Senior Electrical Design Engineer (Building Services)

Job title: Senior Electrical Design Engineer (Building Services) Company Eden Brown Job description They are…

3 mins ago

Clinical Research Associate-RN I

tendersglobal.net Job Description Operates under general supervision. Performs data abstraction, collection, and entry to support…

8 mins ago

NPO (Human Resources)

tendersglobal.net Job Description OBJECTIVES OF THE PROGRAMMEWHO India Country Office collaborates with the Government of…

8 mins ago

Humanitarian Mine Action Operations Manager

tendersglobal.net Who are we? The Danish Refugee Council assists refugees and internally displaced persons across…

8 mins ago

Global Practice Lead, Cash & Market

tendersglobal.net The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to…

8 mins ago
For Apply Button. Please use Non-Amp Version

This website uses cookies.