British Embassy
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View Vacancy – VNM (Hanoi) – Campaigns and Events Manager, EO (MATL Cover)
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Foreign, Commonwealth and Development Office (Policy & Political roles)
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Communications, Press and Media
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Main purpose of job:
The British Embassy in Hanoi is seeking a creative, experienced and motivated professional to join our team as a Campaigns and Events Manager (Maternity Cover).
The overall UK-Vietnam relationship continues to strengthen and deepen, with cooperation across a great range of areas, including trade and investment, education and technology, sustainable and inclusive green growth, defence and security, etc. This role will see you leading independently on planning and implementing strategic campaigns and managing high-profile events and visits that enhance the UK’s presence and influence in Vietnam.
You will work closely with various teams across the Vietnam network, including colleagues in the Consulate-General in Ho Chi Minh City. You will also have the opportunity work directly with colleagues in London, government officials, business leaders and a wide range of stakeholders.
This role presents an exciting opportunity for an individual with exceptional project management and communications skills to make a significant impact on the embassy’s public diplomacy efforts.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Campaign Planning and Execution
- Develop, oversee and deliver creative and innovative campaigns encompassing events and communications activities to promote UK’s offers and initiatives in Vietnam
- Analyse to identify target audiences, trends, and opportunities for campaign outreach.
- Write proposals to secure funding for the planned events and activities.
- Create compelling content, including written materials, multimedia assets, and social media campaigns, to engage and influence stakeholders.
- Collaborate with internal teams, external partners, and media outlets to maximize campaign impact and reach.
Event Planning and Management
- Lead the planning, coordination, and execution of a wide range of public events, such as receptions, cultural activities, promotional initiatives and the annual King’s Birthday Party.
- Manage all aspects of event logistics, including budgeting, venue selection, guest invitations, registration, catering, audiovisual arrangements.
- Liaise with vendors, suppliers, and partners to ensure the delivery of high-quality services, good value for money, and seamless event operations.
- Support colleagues across the network on cross-cutting activities and events relevant to multiple sectors and business areas.
Visit Delivery
- Support the delivery of high-profile/VIP/ministerial visits
- Coordinate on protocol issues for visits including liaison with local authorities and related permission issues.
Stakeholder Engagement
- Cultivate and maintain relationships with key stakeholders, including government officials, business leaders, and influencers.
Reporting and Evaluation
- Develop and implement robust measurement and evaluation frameworks to assess the impact and effectiveness of campaigns and events.
- Prepare comprehensive reports on campaign and event outcomes, including attendance, stakeholder feedback, media coverage, and lessons learned.
- Utilise data and insights to provide recommendations for continuous improvement and innovation in future campaigns and events.
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- Proactive self-starting approach to work with the ability to deliver effectively with limited day-to-day supervision in a fast-paced environment;
- Proven experience in developing and executing successful campaigns and managing high-profile events.
- Exceptional project management skills, including the ability to prioritize tasks, meet deadlines, and handle multiple projects simultaneously.
- Excellent written and verbal communication skills, with the ability to convey complex information and messages persuasively and create clear high-impact communications materials for a range of media
- Strong interpersonal and networking skills with demonstrated ability to build and maintain relationships with stakeholders at various levels, both internally and externally.
- Flexibility to work outside of regular office hours and travel occasionally within Vietnam and internationally.
Language requirements:
Language: English and Vietnamese
Level of language required: Excellent written and oral communication skills in both English and Vietnamese are essential for this role.
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- Experience of working in a diplomatic environment;
- Familiarity with UK business and UK Culture.
- Experience of working with the Vietnamese government
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Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
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25 July 2024
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Executive Officer (EO)
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Temporary
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39.5
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Asia Pacific
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Vietnam
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Hanoi
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British Embassy
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1
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VND
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VND 37,624,000
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14 October 2024
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This vacancy is advertised as a full-time, maternity cover role of 7.5 months to be based Hanoi.
Learning and development opportunities (and any specific training courses to be completed):
We encourage all staff to develop their capabilities, through both formal training courses and informal opportunities such as job-shadowing, coaching and on-the-job training. All staff are encouraged to share their skills and experience with colleagues, through informal training sessions or coaching/mentoring. We have an active L&D committee who organise a varied programme of learning for all staff.
All staff are eligible for 5 Learning and Development days a year.
The Foreign, Commonwealth and Development Office is committed to developing its staff. There will be opportunities for formal training alongside collaborating with a wide range of colleagues delivering on-the-job learning.
- Working in a diplomatic mission
- International policy skills course
- UK Diplomatic Academy foundation learning
- Regional and London-based formal learning opportunities
Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. Visa sponsorship may be possible for non-Vietnamese nationals if meet local requirements.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Disabled and ethnic minority applicants will be invited to interviews if meeting the minimum requirement of the job.
Working patterns:
Full time – 39.5 hours per week with one hour lunch. Mon-Thursday 08:30–16:45, Friday 08:30–15:00
The Embassy has a smarter working policy and is committed to offering flexible working patterns balanced with the operational requirements of the role. In crisis/emergency situations you may need to work as required to support the Embassy response, sometimes on a shift pattern working which may result in unsociable hours and/or weekend working.
A s an inclusive employer we are happy to discuss alternative working patterns at interview or at the point of any job offer.
The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.
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Employment offers are subject to successful clearance of pre-employment and security checks. Staff recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
All applications must be received before 23:55 (Local Vietnam Time) on the day of the deadline indicated above.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.
Please check the application centre regularly for any update on your application.
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Hanoi
To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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