British Consulate General
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View Vacancy – VNM (HCMC) – Driver, AA
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support
Main purpose of job:
The main purpose of the job is to provide a safe and courteous transport service and other administrative support work for the British Consulate General in Ho Chi Minh City.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Core duties include, but are not limited to:
Transportation (50%)
- Provide a flexible driving service (that requires overtime for early and late work, weekend work, and travel to provinces in Vietnam) to the British Consulate General’s staff, visiting officials and guests.
- Self-manage the British Consulate General’s car booking diary on outlook.
- Rotate driving in shifts on a weekly basis.
- Ensure the office vehicles are in good working order, and are repaired/serviced when necessary (Daily check of the vehicle e.g.: tyre pressures, hydraulic fluid, oil, radiator, and battery level)
- Keep the office vehicles clean and serviceable at all times.
- Report any defects and assist to ensure their resolution.
- Keep an accurate record of all journeys.
- Ensure the safety and security of the office vehicles and passengers in your care.
- Provide support during trips, including planning routes, arranging visits and assisting with visiting teams as required.
- Fill up the office vehicles with petrol when needed to ensure they are always ready for use.
- Ensure the number of passengers carried does not exceed the number insured.
- Conduct daily checks of the office cars as per the inspection check list to ensure safety and security for the cars all the time.
- Have the office cars technically inspected before circulation licenses expire.
- Deliver official mails, invites
Vehicle administration (10%)
- Manage and monitor the office petrol budget.
- Manage and monitor the office vehicles maintenance budget
Others (40%)
- Arrange and handle necessary documentation for office or UK-based officers’ cars clearance, or UK-based officers’ driving licences.
- Arrange and handle necessary documentation for tarmac access permits.
- Arrange and handle necessary documentation for clearing British Consulate General’s post.
- Support UK-based officers in unaccompanied air freight and heavy baggage arrangements including preparation of paperwork and working with logistics companies.
- Support the British Consulate General with logistics and other work, e.g., scanning invoices, photocopying, shredding, faxing and portering when required.
- Other admin tasks requested by the line manager to meet the business need
Resources managed (staff and expenditure):
Staff: None.
Vehicle budget: £8,000
- Possess a clean police record and a full clean valid driving licence for B2
- Minimum of 5 years driving experience
- Meet health requirement as per the local regulation. Driver Health Certificate within the recent 6 months as per Circular 24/2015/TTLT-BYT-BGTVT must be presented after the job is offered.
- Able to communicate effectively in English, in person, on the phone and in writing.
- Good knowledge of the roads and location of government offices in Ho Chi Minh City and main roads to other parts of the country.
- Good driver customer service protocols and proactive organisational skills.
- Working knowledge of mechanical skills needed to maintain vehicles in a roadworthy condition
- Good command of Word/Excel
- Fluent in Vietnamese (written and spoken)
- Formal training as an official driver.
- Experience in driving for international organizations and VIPs.
- Ability to use Microsoft 365 tools
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together
30 October 2023
Administrative Assistant (AA)
Full-time, Fixed term, with possibility of renewal
39.5
Asia Pacific
Vietnam
Ho Chi Minh City
British Consulate General
1
VND
VND 23,318,000 monthly gross
18 December 2023
This role is advertised as a full-time, fixed-term of 12 months with possibility of renewal to be based in Ho Chi Minh City.
Learning and development opportunities (and any specific training courses to be completed):
The Foreign, Commonwealth and Development Office is committed to developing its staff. There will be opportunities for formal training alongside collaborating with a wide range of colleagues delivering on-the-job learning.
Working in a diplomatic mission
International policy skills course
UK Diplomatic Academy foundation learning
Regional and London-based formal learning opportunities
Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. Visa sponsorship may be possible for non-Vietnamese nationals if meet local requirements.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Disabled and ethnic minority applicants will be invited to interviews if meeting the minimum requirement of the job.
Working patterns:
This is a full-time post with 39.5 of working hours per week.
All applications must be received before 23:55 (Local Vietnam Time) on the day of the deadline indicated above.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.
Please check the application centre regularly for any update on your application.
This opportunity is closed to applications.
Ho Chi Minh City
To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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