VN 045 2024 DTM Field & IM Assistant, G4- Kosti, Sudan

Context:

Under the overall supervision of the Displacement Tracking Matrix (DTM) Programme Coordinator, and the direct supervision of the Area Coordinator (DTM), the Field & IM Assistant is responsible for the following functions:

Core Functions / Responsibilities:

1. Assist in maintaining data collected from IOM programmes for entry in the system and ensure all datasets/reports are up to dates.
2. Serve as focal point in the data processing unit in verifying and encoding data received from the field offices.
3. Follow up with program DTM Enumerators deployed in the field offices to ensure regular updates of DTM data
4. Respond to Area Focal Coordinator inquiries and information request in a timely manner
5. Review, log and route incoming correspondence and set up/maintain files and records.
6. If necessary, translate information and document from Arabic or vice versa.
7. Maintain and improve the filing system, ensuring optimal organization and efficiency
8. Provide guidance and training to new onboard and junior staff ensuing seamless integration into the team
9. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules
10. Perform any other duties as may be required

Required Qualifications and Experience

Education

• Secondary School or Diploma, desirable to have university degree or an equivalent combination of relevant training and field experience highly desirable.

Experience

• Minimum experience of 2 years in related field.
• Personal commitment, efficiency, flexibility, and drive for results
• Ability to work harmoniously with colleagues from varied cultures and professional backgrounds
• Strong computer background including experience with relational databases and Microsoft applications such as Excel, PowerPoint, Word, and Outlook.

Skills

• Clearly communicates and streamlines information from field to sub-office to Head Office.
• Deal with Smart phone and gadgets.
• Very good knowledge in MS package, specifically Excel spreadsheets.
• Demonstrated ability to implement and understand data collection methodologies.

Languages

Fluency in English and Arabic is required (oral and written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioral indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership of achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.