VN2024/002 SV – National Project Support Officer – NOB – OYFT – MHD (1 position)

Vacancy Notice

Open to Internal and External Candidates

Position Title: National Project Support Officer

Duty Station: San Salvador, El Salvador

Classification: National Officers – NOB

Type of Appointment: One Year Fixed Term with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: January 31, 2024

Reference Code: VN 2024/002 SV

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Chief Migration Health Officer (CMHO) with Regional Functions the successful candidate will be based in San Salvador, El Salvador and will have the following duties and responsibilities in the areas of project support, budget support, reporting, public affairs, event coordination, interpretation management and resource management coordination.

Core Functions / Responsibilities:

• Support the CMHO in project development, implementation and reporting activities, including providing inputs for budgets and project proposals and reviewing and updating USRAP-specific policies in coordination with USRAP and Country Office management.
• Assist the CMHO in monitoring spending across the project region and flagging areas of under or overspending to the CMHO.
• Coordinate report drafting and informational materials, including flash reports, updates, surveys, bulletins, factsheets, and dashboards addressing a wide variety of USRAP related topics. Facilitate collaboration and revision processes to produce high quality, timely, topical, and polished pieces that integrate relevant IOM approaches, policies, and guidelines. Support the production of materials with data visualizations and formatting and, where relevant, work with a designer and/or communications specialist to ensure materials are in line with Organizational branding and professional standards.
• Coordinate the organization of a wide range of events, including meetings and activities, Country Office-level events, town halls and high-level visits. Manage the production of event-related outputs, including briefs, meeting agendas and minutes, reports, fact sheets, and presentations. Provide coordination support for management and staff visits to other entities and IOM missions, including preparing visit agendas, scheduling appointments, and maintaining relevant correspondence. Where relevant, liaise between CMHO, MHD team leads in the Latin America region and with other Project Officers on cross-departmental meetings.
• Coordinate between Management, the Resources Management Unit(s) (RMU) in the relevant Country Offices in the Region, and other relevant entities to check if the project is observant of financial, administrative and procurement requirements in line with IOM rules and regulations and that all resources management needs are being met within the project. Ensure procurement- related work is organized efficiently and on time through the preparation and monitoring of Quarterly Procurement Plans.
• Supervise staff focused on project management support duties in the areas of project support, reporting, interpretation management and resource management coordination. Hire staff, provide training, technical assistance, and information on changes to workflows and procedures, assign duties, and give feedback on performance on a regular basis to ensure high quality work and accurate completion of duties.
• Help identify knowledge gaps and recommend opportunities for the expansion of data collection activities that will contribute to future reports and informational materials.
• Oversee the periodic review and update of internal USRAP project administrative workflows and organizational charts to continually track and streamline procedures.
• Liaise with the USRAP HR Business Partner in IOM USRAP Washington, D.C., and HR units in various Country Offices in the Region regarding the background check process for new and current staff. Alert the CMHO of any process issues.
• Maintain and ensure the confidentiality and integrity of all USRAP project-related information by implementing control procedures in line with USRAP and standards of conduct and data protection rules. Alert CMHO or the Project Management of any non-compliance to SOPs or codes of conduct.
• Perform such other duties as may be assigned.

Education and Experience

• Master’s degree in social science, International Relations, Health Sciences, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Experience in USRAP, particularly in processing or movement operations activities, such as field support, movements, data processing, employment verification, case creation, pre-screening, USCIS adjudications support, scheduling, field support and out-processing, is a distinct advantage essential.
• Knowledge of USRAP program implementation and familiarity with IOM’s administrative, financial, and business rules and practices is desirable.
• Demonstrated proficiency with MiMOSA and START is an advantage.

Skills

• Strong written and verbal communication skills and the ability to effectively communicate with and lead a team is essential.
• Excellent computer skills and a high level of proficiency in spreadsheet and database applications.
• Strong Organizational Skills

Languages

• Thorough knowledge of English and Spanish (oral and written)

Required Competencies

• The successful candidate is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Managerial Competencies – Behavioural indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

How to apply

HOW TO APPLY:

Interested internal candidates are invited to submit their applications by completing and sending the Internal Application Form, a letter of interest, and a CV to the following e-mail address: iomsalhr@iom.int by January 31, 2024 at the latest, referring to this advertisement.

External Candidates that comply with the profile will need to send the Resume and a letter of interest to iomsalhr@iom.int by January 31, 2024, at the latest, referring to this advertisement.

IMPORTANT:

Any offer made to the candidates in relation to this vacancy is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

KEEP IN MIND:

• The motivation/cover letter should be a maximum of 1 page long and in English. It should state the position(s) you are applying for
• The CV should be a maximum of 2 pages long and in English.
• Only the applications that comply with the required profile will be taken into consideration.
• Those applications received after the due date or the ones that don’t include the name of the position, will not be considered.
• This vacancy is open for local staff or international staff with legal permit to work in the Country.
• The attachment shouldn’t weight over 2 MB.