Warehouse and Logistic Assistant

TITLE: Warehouse and Logistic Assistant

CONTRACT TYPE: National

TEAM/PROGRAMME: Supply Chain Function

LOCATION: Mae Sot, Thailand

CONTRACT LENGTH: 12 months with possible to extend.

ROLE PURPOSE:

Warehouse and Logistic Assistant plays a crucial support role within the Supply Chain team, contributing to the smooth execution of transportation, distribution, and warehousing activities. This position involves providing administrative assistance, coordinating shipments, maintaining records, and ensuring compliance with established processes. The Warehouse and Logistic Assistant collaborates closely with both program and supply chain members to ensure efficient operations comply with SCI policy, to support our programmes to deliver outstanding results for children.

SCOPE OF ROLE:

Reports to: Senior Supply Chain and Support Service Officer

Staff reporting to this post: N/A

Budget Responsibilities: N/A

Role Dimensions: The position will work closely with internal stakeholder such as the Supply Chain function and program operation in focusing to humanitarian team, including external stakeholder; 3rd parties’ suppliers, volunteers, CBOs/CSOs and implementing partners.

KEY AREAS OF ACCOUNTABILITY:

Warehousing and Inventory assistant

• Organized warehouse space, storage, safety, and security comply with SCI policy.
• Maintain warehouse procedure and manage warehouse good storage systematically.
• Regularly update regarding Stock release form and check quantity, expiry date, physical condition of all receiving goods from supplier.
• Conduct physical check stock reconciliation is carried out and any discrepancies are properly investigated.
• Ensuring that all incoming and outgoing stock that are targeted for beneficiary distributions and program use and all GIK are captured into TIM by Senior Supply Chain and Support Service Officer
• Perform daily warehouse duties including inbound (loading/unloading container;), outbound (pick/pack), materials handling.
• With support from Office Housekeeper ensures carry out housekeeping to ensure workplace and safe and tidy
• Perform simple Warehouse Management System (WMS) duties and to assist with ongoing stocktaking.
• Take lead in handle casual workers when required at the warehouse, and to provide overall supervision and training of other warehouse trainees and casual labour, and ensure that staff assigned to the various stores, keep records of the items offloaded/loaded at the warehouses.

Logistic assistant

• Support program distribution in focus of Humanitarian response project for instance Non-Food Items (NFI) and Home-Based Learning (HBL) activities.
• Organize distributions of the NFIs and HBL activities, monitor and supervise community volunteers and field contractors – ensuring attendance is tracked and coordinated to SCI standards.
• Liaise with the Procurement and Logistics team throughout the procurement process and ensure that all items are in line with technical standards.
• Support in drafting quarterly progress reports and provide accurate data analysis and reporting.
• Maintain positive relationships with beneficiaries, Community representatives, community leaders and local authorities to facilitate SCIs work in target areas.
• Assist in any additional administrative duties as required for the project including preparation of PRs, PRFs and other tasks as required.
• To Assist and coordinate the off-loading of goods on vehicle from or to the warehouse and stacking of the supplies, follow-up tracking of the commodities in pipeline and report to the appropriate personnel.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• values diversity, sees it as a source of competitive strength.
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions.
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

• Thai nationality
• Diploma in Public or Business Administration or related Discipline

EXPERIENCE AND SKILLS

• At least 2 to 3 year(s) of working experience in the related field
• Good organizational and management skills including problem-solving.
• Basic verbal and written skills in English
• Ability to work in a collaborative and inclusive manner.
• Valid diving license and high experienced in driving in remote areas
• Be physically fit to perform the duties relating to the position.
• Available to participate in field duty trips across the operation area.
• Flexibility in the execution of tasks and ability to work independently.
• Ability to perform under stress and in difficult circumstances.
• Desirable:
• Ability to manage diverse vehicle maintenance operations and usage of equipment.
• Excellent administration and organizational skills
• Ability to speak Karen and/or Burmese.
• Experience working in an intercultural environment with respect to diversity.
• Punctuality, commitment to quality, attention to detail, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the Save the Children Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding Our Staff

The post holder is required to carry out the duties in accordance with the Save the Children anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with Save the Children Health and Safety policies and procedures.

Interested candidates should apply and submit a motivational letter, comprehensive CV, expected salary and details of at least 3 referees via the following link;

APPLY HERE

Due to the volume of applications, only shortlisted candidates will be contacted.

“We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse”