Warehouse and Logistics Assistant

CTG Overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Working under the overall supervision of the Head of Sub Office & the direct supervision of the Supply Chain Assistant, the selected candidate will be responsible for carrying out warehousing & logistics functions in accordance with our clients regulations, rules & procedures.

Role Objectives

In particular, s / he will:

• Liaise with the procurement / logistics / warehouse regarding, goods release, dispatch & reception of consignments in Yola & cargo shipments to the field.
• S / he will be responsible for the coordination, preparation & maintenance of warehouse related activities & updating inventory records.
• Ensure that necessary checks are in place by updating stock cards & bin cards are in place for all stored items, issue waybill & any forms related to the in & out movement of the material / goods/spare parts from the warehouse & ensuring stock is issued on a FIFO basis.
• Support the monitoring of Casual Laborers in the warehouse & prepare the monthly timesheets for Casual Laborers.
• Verify, organize & orderly archive the vehicles running log sheets & oversee repair / maintenance of vehicles & track maintenance / repair records.
• Allocate / assign vehicles based on vehicle requests & manage vendor vehicles & process monthly payment to vendor.
• Assist in managing office facilities, ensuring a well maintained environment & addressing facility issues promptly.
• Monitor inventory levels, ensure timely replenishment & maintain accurate usage records of office consumables.
• Accurately manage generator logs & ensure timely maintenance to prevent power disruptions.
• Perform any other duty as assigned.

Project Reporting

• This role will be working under the overall supervision of the Head of Sub Office & the direct supervision of the Supply Chain Assistant.

Key Competencies

• Bachelors degree with a minimum of two years progressive experience in supply chain & / or warehousing & transport / logistics or a diploma certificate with a minimum of four years progressive experience in the same fields.
• Previous experience in fleet management, materials handling & warehousing.
• Experience working with any UN agency or an international humanitarian field is an added advantage.
• Technical knowledge on use of Microsoft Office (Word, Excel, Power Point).
• Experience working in complex & demanding contexts highly required.
• Must be fluent in both English & Hausa.
• Takes responsibility for action & manages constructive criticisms.
• Works effectively well with client & stakeholders.
• Promotes continuous learning for self & others.
• Listens & communicates clearly, adapting delivery to the audience.
• Actively seeks new ways of improving programs or services.
• Develops effective partnerships with internal & external stakeholders.
• Identify ways & implement actions to improve performance of self & others.
• Plans work, anticipates risks & sets goals within area of responsibility.
• Displays mastery of subject matter.
• Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns & promotes equal gender participation.
• Displays awareness of relevant technological solutions.
• Works with internal & external stakeholders to meet resource needs of our client (optional depending on position level).
• Proficiency in Microsoft Office tools is an advantage.
• Requires the technical skills to use design software programs mentioned above & possess a general interest & aptitude for learning new technology.
• Excellent oral & written communication skills, including experience presenting to multiple audiences (e.g., technical & non technical, government circle).
• Good inter personal skills & very friendly disposition stemming from proven experience.

Team management

• This role has no team management responsibility.

Further Information

• Internals of the organization & NMS candidates, as well as external female candidates, will be considered as first tier candidates.
• The appointment is subject to funding confirmation.
• This vacancy is also open to second tier candidates.
• The appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements & security clearances.