JOB DESCRIPTION

TITLE:   Warehouse & Assets Assistant

TEAM/PROGRAMME: Supply Chain/ Operations

LOCATION: Abuja

GRADE: 5          CONTRACT LENGTH: 12 months (renewable)

CHILD SAFEGUARDING: 

Level 3:  The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

The Warehouse & Assets Assistant is responsible for handling Logistics activities including Warehouse & Inventory management tasks, and Asset management tasks, in accordance with the timescales set and agreed and SCI’s systems, policies and procedures, to support our programmes to deliver outstanding results for children.

SCOPE OF ROLE:

Reports to: Warehouse & Assets Coordinator

Staff reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

• Warehousing and Inventory Management
• Supervise loading and offloading of delivery and distribution trucks.
• Receive commodities and/or items in good condition, Count and record the goods received with appropriate documentation.
• Update warehouse operation data into the Warehouse management software (TIM).
• Ensure proper warehousing of the goods received by type, shipment, expiry date…
• Keep the warehouse neat and clean; ensure pest control is in place and is monitored on a regular basis.
• Ensure proper stock inventory management and documentation.
• Check and maintain Store security measures, e.g. locks, windows, and maintain SCI key management policy.
• Report to the line manager and security focal point in case of problems.

Asset Management 

• Ensure Country Office assets are checked and liaise with Asset Coordinator so that all changes are real-time updated into the master Asset Register or Asset management system.
• Support the Country Office Team (Asset Coordinator) in managing the full asset lifecycle and ensuring the assets are handed over or disposed of on time and in an appropriate/sustainable way, in accordance with SCI and donor rules and regulations.

Governance, Systems, Tools and Processes

• Implement and ensure compliance with all our Asset management and Warehousing & Inventory Management Policies, Manuals, Toolkits and established Procedures.
• Set a strong tone from the top that fraud is unacceptable.
• Ensures all suppliers and service providers understand SCI safeguarding policies before they are engaged.
• Ensures SCI safeguarding policies are always upheld by the service providers.
• Ensure that we are using recognized systems and processes, including (when available) TIM, e-Asset

Safeguarding Responsibilities 

• Ensure safe programming guidelines are followed to reduce the risk of unsafe practices, strengthen prevention measures and identify and mitigate risks in warehousing operations.

BEHAVIOURS (Values in Practice) 

Accountability:

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyse complex sets of relationships and situations
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

Preferred BA/BSc in Supply Chain, Logistics, Management, Business/Public Administration, Economics or any other relevant discipline and/or professional License/Certification in Supply Chain/Logistics or equivalent Experience.

EXPERIENCE AND SKILLS

• One prior work experience in a similar role in an NGO or private commercial sector.
• Sector experience in NGO/UN system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered.
• Strong communication (written and spoken), and interpersonal skills in English.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.