Warehouse Assistant

The mission of the Division of Health Emergencies (WHE) is to build the capacity of Member States to assess, prevent and manage health emergency risks, andlead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to

affected populations. The WHE Division brings together and enhances WHO’s operational, technical and normative capacities in outbreaks, emergencies and riskanalysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. TheProgramme is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by,outbreaks and emergencies, consistent with ways that strengthen local and national capabilities.

To provide timely and efficient support to the Country Office in the area of supplies management and warehousing.

The incumbent will perform the following duties:

1. Assure during receptions, that our Logistic/WH LTA conducts proper inspection, and assess for damage, quality, quantity and safety of all incoming consignments of medicines and equipment, and verify against the waybills, GRNs, purchase orders, or conduct the reception yourself if required.

2. Conduct the clearance and assure arrangements for proper storage (including inventory and stock control) of drugs and medical supplies and equipment according to standard operating procedures (SOPs).

3. Undertake any necessary data entry of arrived items, and any encoding of data through GSM (GIMS) module, if and as implemented.

4. Undertake any assigned regular reporting, and any necessary compilation of inventory/stock data in collaboration with OSL SCM and Data Reporting Officer

5. Notify supervisors and prepare reports for goods delivered in a damaged condition or wrong quantities for reporting to our LTA service provider, initiating insurance claims or return of items.

6. Maintain records and monitor receiving reports and delivery notes of medical supplies and equipment, including documents of local and global purchase orders.

7. Maintain regular contacts with any counterparts in other UN Agencies, NGOs  and  Government authorities relevant for your work.

8. Participate in the timely delivery and distribution of medical supplies and equipment to designated recipients,  as well as to other Hubs of the CO, based on the received requests and ensure that all necessary documents are prepared for distributions/deliveries.

9. Participate in periodical physical inspection of items in stock and give input/organize with SCM and LTA service provider the disposal of obsolete and old items. Assure LTA service provider is performing the monthly report accurately with stock positions, expiry dates, and stock-in and stock-out reporting.

10. In collaboration with the relevant staff colleagues (procurement and admin), follow up with assure confirmation for the receipt of deliverables so other colleages can initiate and finalize any POs and related invoice payments.

11. Monitor the LTA service provider on, and brief other warehouse staff / store keepers on drugs storage SOPs.

12. Perform all other related duties as assigned.

Essential: Completion of secondary, technical, or vocational education supplemented by logistics/supply training.

Desirable: Higher education from an accredited educational institution an asset (involving but not limited to – University degree in development economics, business, administration, logistics, supply chain management or related area). Training or knowledge of supply management and monitoring.

Essential: At least 5 years of progressive experience in the area of warehouse, supply, and/or logistics work OR a combination of a relevant Bachelor’s degree with 3 years of experience in the area of warehouse, supply, and/or logistics work in lieu of the 5 years of experience outlined.

Desirable: Relevant experience working with health commodities (medical supplies and drugs). Relevant experience with international humanitarian organizations and/or UN agencies.

Essential: Excellent knowledge of English and Local language.

Desirable: Knowledge of any other official UN language.

1. Teamwork

2. Respecting and promoting individual and cultural differences

3. Communication

4. Producing results

5. Knowing and managing yourself

Good reporting, data management, filing and organizational skills.

Demonstrated time management and stress management skills.

Good knowledge of WHO rules, manuals, practices/procedures and routines is an asset.

Ability to operate PC and excellent knowledge of Microsoft applications.

Knowledge of WHO intranet and GSM will need to be acquired.

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 19,696 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

1. This vacancy notice may be used to fill other similar positions at the same grade level
2. Only candidates under serious consideration will be contacted.
3. A written test and/or an asynchronous video assessment may be used as a form of screening.
4. In the event your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of thedegree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institutionaccredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United NationsEducational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificatesmay not appear in the WHED and will require individual review.
5. According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity ofsecuring the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide ageographical basis as possible.
6. Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and E-Manual.
7. The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disabilitystatus, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any otherpersonal characteristics. The WHO is committed to achieving gender parity and geographical diversity in its workforce. Women, persons with disabilities, and nationals ofunrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonableaccommodation should be sent through an email to [email protected]
8. An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical andprofessional standards and that is committed to put the WHO Values Charter (https://www.who.int/about/who-we-are/our-values) into practice.
9. WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuseof authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report toWHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated historyof SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of short-listedcandidates.
10. WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
11. WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-lifebalance and to allow all staff members to express and develop their talents fully.
12. The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment willnormally be considered.
13. For information on WHO’s operations please visit: http://www.who.int.
14. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
15. Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertakinga WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services(SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must beshared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry orexit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations canbe found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly [email protected].
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