DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Monitor on-going shipments, pipeline information, insurance claims and other data, identify and brief supervisor of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc and recommend solutions / corrective actions.
2. Initiate clearance process which includes but not limited to timely submission of requests with relevant Ministry upon receipt of complete documents of shipments procured internationally. Evaluate quality, quantity and safety of the international shipments and arrange for their distribution and delivery.
3. Manage the local procurement process and follow up with relevant project officer (s) as well as with suppliers/service providers to ensure compliance with WHO guidelines and to achieve best value for money. Generate different POs i.e. Imprest and GES to accomplish assigned tasks.
4. Oversee the organization’s warehouses and ensure proper storage of received goods as well as accurate data entry in LSS to generate weekly and monthly reports.
5. Arrange for and ensure the timely delivery to local partners including INGOs, NGOs, and government departments Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs and Government authorities.
6. Follow-up and ensure that goods are promptly cleared and delivered to the right recipients and that appropriate receipts are received;
7. Collaborate with counter parts in different parts of country to make sure unified and updated stock and inventory reports are correct at all levels.8. Provide regular and ad hoc reports on the progress and movement of shipments of goods.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in the field of supply / logistics/ procurement. Valid driving license.
Desirable: University degree in business administration, logistics management or related field is an asset.

Experience

Essential: At least eight years of related experience in the field of supply/logistics and/procurement
Desirable: Relevant experience in the UN system

Skills

• Sound organization skills;

 

• Stress and time management skills.
• Good knowledge of WHO systems, procedures and practices.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of Arabic.