Warehouse Assistant

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Description

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Under the overall supervision of the FAO Representative, the direct supervision of the Supply Chain / Logistic Specialist, the Warehouse Assistant is responsible for the following tasks: 

The warehouse assistant will assist in the efficient management of warehouse operations, including planning, receiving, storing, dispatching, and verifying commodities. The Warehouse Assistant aims to optimize the quality of warehouse operations, minimize losses, and promote best practices in line with FAO Supply Chain and Logistics department guidelines and standards.

Tasks and responsibilities:

• Monitor warehouse conditions and commodities and take appropriate actions to support efficient space utilization and ensure organized storage.
• Sort and organize office supplies, stationery, IT equipment, and security items in designated locations.
• Coordinate with suppliers and transporters to schedule and receive incoming shipments on time.
• Inspect and document the condition of goods upon arrival.
• Receive and confirm receipt of requested items based on purchase orders or delivery receipts.
• Resolve any discrepancies or issues with suppliers and transporters related to incoming shipments and update inventory accordingly.
• Label and categorize goods based on storage requirements.
• Maintain a clean and organized work area.
• Release items from stock following the approved Release Order (RO) or request form.
• Coordinate with requesters, regional offices, suppliers, and transporters to schedule outgoing shipments.
• Prepare and package products for shipment, ensuring they are securely packed and labelled appropriately.
• Generate and review outbound documents, such as waybills, and communicate delivery schedules and tracking information to the receiver and other stakeholders.
• Perform a need assessment of office supplies and stationery for Kabul and regional offices.
• Plan for office supplies and stationery and initiate budget requests and purchase requisition. 
• Distribute office supplies, stationery, IT equipment, and security equipment based on approved requests.
• Prepare necessary documents for delivery of stationery, office supplies, and other items.
• Record fixed assets and release them based on approved request forms in close coordination with the Asset Specialist.
• Assist Asset Management Specialist in tagging and updating non-expendable assets and manage dispatch and receipt of assets to FAO staff.
• Support physical verifications of assets and maintain a comprehensive record of expendable assets in local inventory.
• Responsible for keeping a record of expendable assets in local inventory. 
• Follow safety protocols and guidelines to ensure the warehouse is a safe working environment.
• Maintain proper records in soft and hard copies for stock received, stored, and released. 
• Conduct regular audits to verify inventory accuracy and identify any discrepancies.
• Generate reports on inventory levels, stock movements, and operational issues.
• Maintain and update stock records manually and electronically.
• Any other tasks as assigned by the Supervisor / FAO.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:

• University degree (Bachelor) in business administration, management or closely related areas.
• At least three (3) years of relevant experience in logistic and administrative with an international organization in a logistic or administrative position.
• Working knowledge of English and local languages (Pashto and/or Dari);
• National of Afghanistan.

Technical/Functional Skills:  

• Proven ability to perform daily warehouse and inventory management tasks, including proficiency in inventory systems and stock management.
• Strong proficiency in the entire Microsoft Office suite.
• Skilled in email and other forms of communication
• Excellent teamwork skills.
• Previous experience in managing warehouses containing sensitive items.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2303263

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